Administrative Services Analyst II

Salary : $71,920.21 - $95,465.91 Annually
Location : Riverside
Job Type: Regular
Job Number: 25-74106-19
Department: Assessor/Clerk Recorder
Division: Assessor-Title
Opening Date: 05/15/2025
Closing Date: 5/18/:59 PM Pacific

ABOUT THE POSITION
The County of Riverside's Department of Assessor- County Clerk-Recorder is seeking an Administrative Services Analyst II to join the title department within the Administration Team.
The incumbent will be responsible for conducting detailed research and analysis of property ownership changes, with a particular focus on reassessments resulting from transfers involving legal entities, trusts, inheritances, and other recorded instruments that impact title. The analyst will interpret and apply relevant laws-including the Revenue and Taxation Code and the Civil Code-to ensure that reassessment actions are in compliance with legal standards. Key responsibilities include reviewing legal documents, preparing cases for appeals, communicating with property owners and attorneys, and resolving disputes by clearly explaining regulations and policies. This role requires extensive use of government databases, such as the Board of Equalization (BOE) and Web Index, to retrieve and analyze ownership data, including Legal Entity Ownership Program (LEOP) reports. A strong understanding of recordable documents, legal procedures, and property assessment regulations is essential, along with the ability to guide staff, support training efforts, and represent the department in complex reassessment cases.

The incumbent will need to drive to appeal hearings, from Palm Desert to downtown Riverside.

The most competitive candidate will possess strong oral and written communication skills, proficiency in Microsoft Excel, and experience with Aumentum. They must have a solid understanding of legal document procedures and processes-specifically those involving recordable documents that affect title to property. Familiarity with property assessment practices, including document filing and interpretation, is essential. The ideal candidate will also demonstrate the ability to review, understand, apply, and clearly explain relevant laws, regulations, and policies to both internal staff and external stakeholders. Extensive experience using government databases such as the Board of Equalization (BOE) and Web Index to obtain and analyze ownership data, including Legal Entity Ownership Program (LEOP) reports, is required. Leadership experience, including providing guidance and support to staff, is also essential.

Recruitment Notice: As a condition of employment with the Assessor-County Clerk-Recorder (ACR) Department, employees are prohibited from engaging in any real estate, appraisal, auditing, or notarial activities related to property located within the State of California, outside the scope of their official duties. This includes acting as a real estate agent or broker, performing appraisals or audits for compensation or otherwise, and notarizing documents in a private capacity. The use of any professional license (e.g., Broker, Salesperson, Notary Public) in connection with California property is not permitted while employed by ACR

Meet the Team.
Assessor - County Clerk - Recorder(ACR), The ACR has a staff of over 375 employees located in offices throughout Riverside County. The Assessor is responsible for locating, identifying and valuing all taxable property in Riverside County. The Recorder is responsible for providing the public with constructive notice of private acts and creating and maintaining custody of permanent records for all documents filed and recorded in Riverside County. The County Clerk services range from issuing marriage licenses and performing marriage ceremonies to accepting filings of Fictitious Business Name Statements. The Records Management Archives Program (RMAP) unit provides professional records management services and the Archives Program provides public access to the history of Riverside County.
EXAMPLES OF ESSENTIAL DUTIES

• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.

• Develop reports and recommendations for appropriate action based on the analysis of gathered data.

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.

• Recommend and establish contract forms and procedures; monitor adherence to contract terms.

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
MINIMUM QUALIFICATIONS

OPTION IEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION IIEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION IIIExperience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONSKnowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
SUPPLEMENTAL INFORMATION

Other RequirementsLicense/Certificate: Possession of a valid California Driver's License is required.
What's Next?
This recruitment is open to current County of Riverside employees only.
Applicants who are current employees of the Assessor-County Clerk-Recorder (ACR) may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment
Contact Bianca Galaviz at with any questions regarding this recruitment.
APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s) . click apply for full job details