Salary: $70,928.00 - $86,195.20 Annually
Location : County of San Diego, CA
Job Type: Regular - Full time
Job Number: Department: Parks & Recreation Dept
Opening Date: 03/25/2025
Closing Date: 4/13/:59 PM Pacific
Job Summary Are you looking for an exciting opportunity to join a dynamic team and take your administrative support career to the next level? The County of San Diego is seeking highly motivated individuals with excellent administrative skills for: ADMINISTRATIVE SECRETARY IV Interviews for the Department of Parks & Recreation and PSG Executive Office will take place the week of May 5, 2025.
Hiring departments will be reaching out to candidates to invite them to participate in an interview.
The County of San Diego is currently accepting job applications for Administrative Secretary IV. Current vacancies are with the Department of Parks and Recreation
(DPR), Health and Human Services Agency (HHSA), and Public Safety Group (PSG); however, the eligible list established by this recruitment may be used to fill future vacancies in other County departments.
The Administrative Secretary IV will frequently interact with, and provide customer service to the public, County employees, high level public and private sector executives, elected officials, and a variety of external stakeholders. Employees in this job class will also respond to inquiries via telephone, email, and in person; prepare correspondence on behalf of the executive office; schedule appointments and meetings; maintain administrative and confidential files; and manage the secretarial and administrative functions of the executive office.
Click to view the complete job description for this position.
IDEAL CANDIDATE The ideal candidate will possess the ability to communicate effectively with a variety of individuals and function calmly in challenging situations which require a high degree of sensitivity, tact and diplomacy; establish effective working relationships with management, employees, employee representatives, and the public; maintain confidentiality of sensitive information; exercise appropriate judgment in answering questions and releasing information; and analyze and project consequences of decisions and/or recommendations. The ideal candidate will also possess the ability to interact effectively with all levels of County staff, representatives from outside stakeholder groups/agencies, and the public in a diplomatic manner is essential.
HIRING TIMELINE AND DATES - Job Offer and Background Process begins after interviews. Note: Current County employees may be excluded from additional background screening.
- Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
- Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date
If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.
MINIMUM QUALIFICATIONS - Four (4) years of secretarial experience performing a wide range of personal and confidential secretarial duties, OR,
- Four (4) years of executive-level or administrative support performing increasingly complex tasks and assignments that demonstrates discretion in decision-making, interacting and communicating with executives or board members, and a strong attention to details and organizational skills, OR,
- One (1) year of experience as an Administrative Secretary III for the County of San Diego.
Click HERE to view the complete job description for this position.
The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.
The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.
Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.
CONDITION OF EMPLOYMENT As part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Note: Current County employees may be excluded from additional background screening.
EVALUATION Qualified applicants will be placed on a six (6) monthemployment list based on scores received during the evaluation of information contained in their employment and supplemental application forms. Please ensure that all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.
Reasonable accommodation may be made to enable an individual with qualified disabilities to perform essential functions of the job, on a case-by-case basis.
As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.
Veteran's Preference PolicyThe County of San Diego offerspreferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.
Military Skills Translator Do you need assistance translating your military experience into civilian experience? This tool can help.
The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our as well as our commitment to serve everyone, to build a that will create a County that works for all.
Under California Government Code Sections 3100 - 3109, public employees are designated as
disaster service workers. The term "public employees" includes all persons employed by the state or any
county, city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.
Click here to see the Confidential Non-Management Benefits Summary (CNM) 01
Before completing the Supplemental Questionnaire, please read the job summary and requirements. Please be sure to answer the following questions in a thorough and complete manner, as your responses may be used to determine your overall score.
Note that if you are invited to a selection interview(s) by a department, your responses to the following questions may be subject to verification.
Please do NOT indicate "See Resume," or "See Application," as these are not acceptable answers.
Do you understand this information? 02
MINIMUM QUALIFICATIONS Please check the box that most accurately describes your experience:
- Do you have four (4) years of secretarial experience performing a wide range of personal and confidential secretarial duties
- Do you have four (4) years of executive-level or administrative support performing increasingly complex tasks and assignments that demonstrates discretion in decision-making, interacting and communicating with executives or board members, and a strong attention to details and organizational skills
- Do you have one (1) year of experience as an Administrative Secretary III for the County of San Diego
- None of the above
03
If you answered
"YES" to the question above, please describe your secretarial experience and include the following information:
1) Job title
2) Employer name
3) Employment date (month/year to month/year and hours worked per week) . click apply for full job details