Position Type: CLASSIFIED SUPPORT STAFF Non-Certified
Date Posted: 4/9/2025
Location: Worthington Park Elementary School
Date Available: 07/01/2025
Closing Date: 04/12/2025
Administrative Secretary Worthington Park Elementary One full-time Administrative Secretary to work 8hrs per day, Monday through Friday on a 221 day calendar. Responsible for performing complex, confidential, and financial secretarial duties.
Job Duties: - Greets and provides customer service to parents, staff, and students
- Assists in the preparation of the site budget and maintains all financial records for the school/department
- Collects, verifies, and deposits for the Board of Education fines, fees, monies received and student activity funds
- Prepares purchase orders, performs verification of invoicing on materials received, and stores and distributes materials
- Inputs, maintains and verifies for accuracy EMIS reporting information
- Creates and maintains confidential correspondence and report files (e.g., personnel files, student cumulative records, health and medical records)
- Creates and prepares items to be presented to the Board of Education
- Prepares detailed electronic reports and records and keyboards information into a computer (e.g., spreadsheets; district, state, and federal reports; absence reporting; student reporting; correspondence; newsletters; transcripts; substitute personnel; rosters; memos; requisitions; and work orders)
- Extracts and prepares files for archiving and electronic retrieval
- Operates office technology (e.g., computers, laptops, printers, fax, copy machines)
- Enters and extracts information from a computer using various software programs (e.g., management, personnel, spreadsheets, purchase orders, student system, staff absences, and budgetary)
- Communicates both orally and in writing to the public and staff on school district policies and procedures
- Coordinates and sets meetings and appointments for supervisor
- Processes and keeps up-to-date schedules (e.g., teachers, student teachers, educational assistants, nurses, other school personnel, and building utilization)
- Takes daily attendance; follows up with supervisor or parents on attendance issues
- Administers first aid to students when the nurse is not in the building
- Administers medications to students consistent with District policies and student IEP's
- Contacts parents of ill or injured students; makes arrangements to transport ill or injured students to the hospital or their home
- Receives, sorts, and processes mail
- Transmits information and instructions from the supervisor to others
- Interacts occasionally with the public and staff in conflict situations
- Develops processes to complete projects given by supervisor
Job Skills & Abilities: - Considerable skill, knowledge, and ability in secretarial methods
- Considerable skill, knowledge and ability with a computer and software applications in word, spreadsheet, presentation, and database applications
- Considerable knowledge of accounting and bookkeeping procedures
- Considerable knowledge and skill in handling sensitive issues of a confidential nature
- Considerable skill in written and oral communications
- Considerable skill, knowledge, and ability to keyboard quickly and accurately
- Ability to perform complex work with detail and accuracy
- Thorough knowledge of English usage and grammar
- Ability to make arithmetical calculations quickly and accurately
- Ability to qualify under the district's Position Schedule Bond
- Ability to analyze and seek solutions to problems
- Ability to organize work procedures and multi-task to meet site needs
- Ability to use technology to complete daily and assigned tasks appropriate for the position
- Ability to develop and maintain effective working relationships with others
Salary Range $24.77/hr. to $31.52/hr.