About the Employer Central Unified School District is always looking for dedicated individuals to help us reach the NEXT Level of excellence in the services provided to our students, families, and community. We have job openings in several positions for qualified candidates.
Job Description / Essential Elements: CENTRAL UNIFIED SCHOOL DISTRICT POSITION DESCRIPTION
Position: Administrative Secretary - District Office
Classification: Classified
FLSA: Non-Exempt
Reports to: Site Administrator
Range: Classified Salary Schedule
EDUCATION AND EXPERIENCE
Experience:
Two years of responsible and varied secretarial and clerical experience, including some experience in leading and coordinating the work of others.
Education:
High school diploma or equivalent, including or supplemented by coursework in office management, typing or other related skill areas.
SUMMARY
Under the supervision of a District Administrator, performs specialized and responsible clerical, secretarial, and administrative aide functions often of a confidential nature requiring independent judgment.
SPECIFIC RESPONSIBILITIES
1. Receives and responds to inquiries from either office visitors or telephone contacts.
2. Makes appointments, schedules conferences and meetings.
3. Prepares letters and memos from general direction/marginal notes of dictation.
4. Arranges meetings and notifies persons to be present.
5. Assembles data/information and prepares reports for administrative review.
6. Receives and routes office correspondence.
7. Checks reports, records and data for accuracy and completeness.
8. Maintains a variety of files and documents of a confidential nature.
9. Requisitions, receives, issues and stores office supplies.
10. Supervises clerical assistants when assigned.
11. May take notes of meetings when assigned and prepares a summary.
12. Prepares and processes input data for computerized record management storage and utilizes the output reports in the office operational functions.
13. Operates various office machines and equipment.
14. Assists with budget planning and expenditure control.
15. Processes required documents and activity materials for the various schools.
16. Performs other related duties as assigned.
SPECIFIC QUALIFICATIONS
Should possess personal characteristics generally recognized as essential for good public employees including integrity, initiative, dependability, courtesy, good judgment and ability to work cooperatively with others.
Knowledge of:
-Organization and management of a specialized clerical operation,
-modern office methods and equipment, including automated record management and filing systems,
-receptionist and telephone techniques,
-correspondence and report writing,
-punctuation and arithmetical concepts;
-basic techniques of employee motivation and organization.
Ability to:
-Assume responsibility for routine administrative aide duties;
-compose correspondence independently;
-plan, organize and coordinate the work of others;
-type at a net corrected speed of 50 words per minute;
-take and make arithmetical calculations with speed and accuracy;
-understand and carry out oral and written directions;
-establish and maintain cooperative working relationships,
-operate office machines and equipment.
Requirements / Qualifications- Copy of Transcript (business education/secretarial courses)
- Resume
- Typing Certificate (50 nwpm/ Prior CUSD typing certificate accepted )
Comments and Other Information PLEASE CONSIDER THE FOLLOWING INFORMATION: - Applications must be submitted using Edjoin.
- We do not accept: walk-in, faxed, or applications via mail
- ALL required documents must be scanned and attached in order to submit an online application.
- It is your responsibility to submit a complete application.
- Submitting an application does not guarantee any candidate an interview.
- Candidates are interviewed by appointment only.
- If you apply for more than one job, an application is required for EACH site/department.
- Incomplete applications will not be processed; there are no exceptions.
Equal Opportunity Employer
The Central Unified School District does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, religious creed, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, gender expression or sexual orientation, or any other basis protected by federal, state or local law, ordinance or regulation, in its educational program(s) or employment. Employees of this County are required to comply with the provisions of Title VI of the Civil Rights Act, Title VII, and Title IX of the 1972 Educational Amendments, and the ADA Act of 1990.
No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which application has been made. Upon the job applicant providing notice to Central Unified School District, a reasonable accommodation will be provided to applicant so he/she may participate in the hiring process.
Any offer is contingent upon fingerprint clearance, maintenance of all credentials and/or certificates necessary to perform the duties of the above entitled position, current medical verification that incumbent is free of active tuberculosis and/or physical examination clearance. Certain criminal charges may also impact any job offer.
If you have any questions, please contact the HR DEPARTMENT .