Administrative Secretary

Position Type:
Secretarial /Clerical/Secretary

Date Posted:
4/7/2025

Location:
Red Clay TBD

Date Available:
TBD

Closing Date:
04/15/2025

District:
Red Clay Consolidated School District

JOB CATEGORY: Secretarial, Clerical
JOB TITLE: Administrative Secretary 2A - 12 Month
JOB PURPOSE: Perform essential functions to support student achievement and district operations

Job Description:

1. Provide Customer Service:
   a. Answer phones
   b. Verify, screen and greet visitors; maintain visitor logs as necessary
   c. Maintain/stock office machines
   d. Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgment and discretion with all stakeholders
2. Maintain records and data essential to operate in accordance with federal, state and district rules and regulations:
   a. Accurately process forms and documents
   b. Prepare and maintain organized files and paperwork
   c. Enter absences and maintain student and/or staff attendance records
   d. May act as McKinney-Vento liaison to District Office
3. Manage Department Finance:
   a. Maintain accurate bookkeeping, budgets and records
   b. Process financial transactions accurately and promptly
4. Provide Support:
   a. Determine priorities and coordinate workload to meet schedules and deadlines
   b. Collaborate to resolve team/task challenges and issues
   c. Good attendance record
   d. Communicate effectively with other staff, students, families and other departments/agencies
   e. Distribute mail and documents
   f. Manage calendars and meeting logistics
   g. Compose and maintain correspondence and reports
   h. Maintain efficient inventory, ordering and distribution of supplies
   i. May assist with substitute coverage
   j. Assist with teacher/substitutes issues as needed
5. Preserve confidentiality:
   a. Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential
   b. Other duties as assigned
6. Technical Literacy
   a. Maintain updated user expertise for required applications, databases and office machines
   b. Seek and attend opportunities to improve user proficiency

Databases and programs utilized on a daily basis:

PROGRAM REGULARLY OCCASIONALLY RARELY/NEVER
MS OFFICE X
ESCHOOL X X
NUMERA(TRACK-IT) X
DOE/IMS X X
FILEBOUND X
FIRST STATE FINANCIAL (FSF) X
DSC X
GOOGLE DOCS X
SCHOOL DUDE X
SCHOOLOGY X
PHRST X
DEEDS X

REQUIREMENTS:

External Applicants:
Completed Online Application via Join Delaware Schools

Letter of Interest
Resume'
Three letters of reference

Internal Candidates:
Completed Online Application via Join Delaware Schools

Letter of Interest
Resume'

Closing Date: 4/15/25 at 11:59 PM

Contact Information:
Keenan Dorsey, Director of Human Resources
Red Clay Consolidated School District