Requisition No: 850956
Agency: Department of Transportation
Working Title: ADMINISTRATIVE SECRETARY -
Pay Plan: Career Service
Position Number:
Salary: 41,020.80 - 53,085.75
Posting Closing Date: 04/16/2025
Total Compensation Estimator Tool STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 126 / Facilities Management Pending Classification INTERNAL AGENCY INTERNAL AGENCY: Only current Department of Transportation employees will be considered for this position CAREER SERVICE CONTACT PERSON: Terry Gasperson CONTACT PHONE NUMBER: CONTACT EMAIL ADDRESS: ANTICIPATED BI-WEEKLY HIRING SALARY: $1,695.22/biweekly ($44,075.72/annual) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.
Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities.
Our Vision As one FDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The Work You Will Do: Administrative Secretary/District One/Transportation Support Office/Facilities Management
This position will Monitor and manage FCO budgets and expenditures, processes contract payments, and handles related data entry and reporting. Obtains quotes and purchases equipment and supplies, maintaining accurate records and inventory updates. Provides administrative support to facilities staff, schedules meetings, and operates standard office equipment. Coordinates contractor performance feedback maintains as built plans and drives a department vehicle for work-related tasks. Assists with invoice reconciliation and supports the Facilities Operations Office Manager as needed.
The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.
How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based trainings and instructor led courses.
Where You Will Work: District One - 801 N Broadway Ave. Bartow Fl. 33830
Anticipated Pay: $1,695.22/biweekly
Your Specific Responsibilities: Monitors and logs FCO budget and expenditures; Obtains quotes for equipment, materials and furniture; Completes FCO related data entry and reporting requirements in accordance with established guidelines; Processes contract payments within established guidelines and procedures; Updates and maintains electronic and/or hard copies of as-built plans for District One Facilities; Maintains detailed and accurate records, logs, correspondence, and other documents related to facilities modifications; Maintains electronic and hard copies of building inventory changes; Provide administrative support for the District FCO Coordinator and Building Superintendent; Drives a department owned vehicle to and from offices within the district to accomplish these duties.
Perform secretarial, clerical, and administrative functions. Coordinates with and obtains information on contractor performance and provides this information to the Facilities Manager. Assists with scheduling meetings utilizing Outlook calendar, including reserving meeting rooms as needed. Operates a variety of standard office equipment such as copiers, scanners, and computers. Obtains quotes for purchasing items and makes purchases using the Purchasing Card (P-card) and other payment methods. Processes purchasing card charges in Works according to procedure. Prepares invoice packages for reconciliation and electronic document storage. Assists the Facilities Operations Office Manager when required.
Assist the Facilities Maintenance team with various tasks.
Serves as back-up to the full-time Switch-board Operator, Mail Center Clerk and Print Shop.
The Successful Candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of: - General office procedures and practices
- Techniques for effectively dealing with people
- Correct grammar usage
- Techniques for effective communication
- Business telephone and email etiquette
Skills in: - Providing customer service
- Determining priority for numerous phone calls
- Use of office equipment
- Using a personal computer (PC) and Microsoft Office Application Programs
Ability to: - Understand and apply applicable rules, regulations, policies and procedures
- Access, input and retrieve information from a computer database
- Follow instructions
- Establish and maintain effective working relationships with others
- Review data for accuracy and completeness
- Communicate both in writing and verbally
- Maintain an active calendar of events and a follow-up system
- Prioritize and organize workload
- Organize files and records
- Lift up to 50 lbs. and climb a ladder.
Other Job-Related Requirements: - Employee will be responsible to be responsive to emergency situations within a very short time frame and serve on the Transportation Emergency Management Team.
Minimum Qualifications: - Two years of secretarial or clerical work experience. An associates degree can substitute for the required work experience.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- 10 paid holidays a year
- Generous vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- A variety of training opportunities
- Employee Assistance Program (EAP)
For additional benefit information available to State of Florida employees, visit:
SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at for assistance.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes . click apply for full job details