Administrative Secretary Hanscom School

Administrative Secretary -

Primary Purpose

Under the general direction of an administrator, provides administrative, secretarial, and public relations support, fields inquiries, resolves routine procedural issues, handles correspondence and accounting responsibilities, and contributes to the smooth operation of the school and the social well-being of the Lincoln Public School community. The Lincoln Public Schools serves students PreK through Grade 8.

Contractual Relationship

Supervising Administrator: Coordinators and Principals

Responsibilities

1. Provide administrative, secretarial and clerical support to an administrator and school/department.
2. Work with multiple databases, computer systems, and software to complete duties and responsibilities timely.
3. Distribute and track payroll time sheets for non-salaried faculty and Collect completed timesheets weekly or bi-weekly to meet payroll processing schedule. Verify and process completed timesheets, seek appropriate authorization, and transmit payroll documents to the Business Office department.
4. May assist with purchase orders as needed, confirm receipt of materials and services, oversee distribution of supplies and materials;
5. Assist with coordination of yearly supply "bid list" items;
6. Maintain all student cumulative files (registration, withdrawals, attendance, ) and transfer as required.
7. Prepare reports as needed based on student records and databases.
8. Generate report cards or progress reports and distribute them to staff and student files.
9. Maintain files on free and reduced lunch applications.
10. Prepare announcements and publications for parents, staff, students and Coordinate Lincoln Public School activities with the local community (including public safety organizations) and provide public relations support.
11. Resolve routine issues and answer routine questions within scope of authority.
12. Perform other related duties as assigned.

Qualifications

1. High School graduate, some college preferred.
2. Excellent computer skills, including proficiency with Microsoft Office, Google Suite, and other database & accounting MUNIS or similar financial application experience preferred.
3. Strong organizational skills, including but not limited to establishing and maintaining electronic and paper filing management systems.
4. Experience in school, municipal, non-profit settings, or relevant office management experience.
5. Ability to interact effectively with staff, parents, and the public using a variety of customer service skills.
6. Ability to lift 25 pounds.
7. Understands and uses sound judgment and discretion with confidential matters of the department/building.
8. Demonstrates strong quantitative, interpersonal, and written and oral communication skills.
9. Ability to establish and maintain efficiency and organized electronic or paper document management and filing systems.
10. Ability to work in a fast-paced environment, manage multiple tasks at once and handle frequent interruptions.
11. Demonstrate self-initiative and ability to work both independently and collaboratively.
12. Ability to reflect on individual efficacy, receive feedback, and have a growth mindset for continual learning and improvement.

The Hanscom School serves children in kindergarten through grade 8 who are dependents of active duty or retired military personnel residing on Hanscom Air Force Base. We take great pride and honor in serving our military children and families. We know how much they contribute to our nation and are eager to provide them and their children with a positive, highly effective educational experience while they are with us.

The Hanscom School was honored last year to be selected as one of the first two Massachusetts schools ever to be awarded the Purple Star Distinction for its support of our military students and families.

Our aim is to keep student learning at the core of our mission. A caring and respectful school community supports our work and strong bonds to our students and families. Small class sizes, a comprehensive curriculum, and highly qualified and dedicated teachers provide our students with a rich educational program that fosters outstanding learning experiences for children. Our program attends to academic, social, emotional, and behavioral growth and continuously challenges our students to achieve in a way that matches their strengths and addresses their areas for growth.

Providing for our military community is one of the most recognizable strengths of the Hanscom Schools. We have systems in place to respond to a wide range of our students' individual academic needs. We also offer a range of supports to respond to the ever-changing social and emotional needs of families in transition.

We are proud of the diversity of our population which is made up of the following races and ethnicities.

Student Race and Ethnicity

Black or African American

7%

Asian

3%

Hispanic/Latino

27%

American Indian or Alaska Native

0%

White

49%

Native Hawaiian, Pacific Islander

1%

Multi-Race, Non-Hispanic

13%

Our demographics by branch of service also shows a high level of diversity and the importance of Hanscom Air Force Base and our schools partnership across the services.

Demographics by Branch of Service

Air Force

44%

Army

30%

Coast Guard

8%

Federal Services

3%

Marines

7%

Navy

7%

Space Force

1%

Last year was the first year the Hanscom School transitioned from a separate Hanscom Primary and Middle School to a Massachusetts Department of Elementary and Secondary (DESE) recognized K-8 school. Our School Improvement Plan for the school year consists of three goals as we continue our work supporting our K-8 students.

• Continue to build the structures of a comprehensive K-8 school that will best meet the needs of our unique student and parent population.

• Support faculty and staff in curriculum and planning development to better meet the needs of all students.

• Review and adapt our student support structure to better meet the ever changing needs of our students and families.

Additionally, we are also piloting a looping model across our school in an effort to increase student achievement, maximized instructional time, and enhance teacher, student, and parent relationships. We feel that this model will also be a benefit to the transient nature of our military families by providing some stability during their time at the Hanscom School.

The faculty and staff of the Hanscom School are honored to partner with DoDEA and Hanscom Air Force Base to continue to serve our students and military families.

Lincoln, Massachusetts

Lincoln is a residential suburb located 12 miles northwest of Boston. Established in 1754, the town has a rich history dating to our country's Revolutionary period and has maintained many of its early characteristics and traditions. The community places a high value on public education, open space, diversity, and community involvement.

The school system has a well-earned reputation for educational excellence, offering innovative, student-centered instruction in an inclusive setting with small class sizes. The district serves students PreK-8 at two schools: the PreK-8 Lincoln School, which serves Lincoln-resident families, Boston-resident families participating in the METCO program, and the children of staff members; and the PreK-8 Hanscom School, which serves military families living on the Hanscom Air Force Base.

Interest in Lincoln Public Schools

Our district's core values are: excellence and innovation in teaching and learning, respect for every individual, and collaboration and community. We are excited to welcome new staff members who share those values, and who bring a range of prior experiences in education and in life.

As a district, we ensure that applicants are employed, assigned, and promoted without regard to their age, race, religion, sex, gender identity, sexual orientation, active military/veteran status, disability, national origin, pregnancy or pregnancy-related conditions, or housing status. We actively seek applications from a diverse range of candidates who share a common commitment to children and to maintaining a positive and collaborative culture.

You can learn more about the Lincoln Public Schools at