Administrative Officer

Summary This position is in the Farm Service Agency, Kentucky State Office, Administrative Branch, located in Lexington, Kentucky. About the position: Serves as assistant to the Deputy State Executive Director (SED) and staff advisor to the Deputy SED, State FSA Committee, District Directors, County Executive Directors (CED), and Farm Loan Managers on administrative management issues. Responsibilities Plans and manages the administrative management program for the State Office and its subordinate County Offices, including management analysis, personnel management, automation, support services, budget and financial management. Assists the Deputy SED in planning and directing both administrative and program work of the office, advising the Deputy SED in highly complex and extremely sensitive matters and, in the absence of the Deputy SED, directs all State Office operations. Performing various personnel management functions within the State Office including developing position descriptions; participating in interviews with candidates for vacancies; providing input on selection decisions; and drafting performance plans. Determines County Office annual administrative fund requirements; develops and monitors salary and expense budget for State Office and County Office (Federal) travel; and maintains budgetary control of funds. Provides to State and County Offices or ensures the provision of a variety of support services such as property and supply management, procurement, space management, records and forms management, mail, payroll, travel, and motor vehicle services. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date 12/02/2024 of the announcement including time-in-grade restrictions, specialized experience, as defined. Specialized experience for the GS-13 level: At least one full-time year (12 months) of administrative experience equivalent to the GS-12 grade level of the Federal service or private sector that demonstrates experience planning, managing, executing, evaluating and facilitating the full range of administrative programs and operations such as contracting and procurement, management analysis, human resources management, budget and financial management and support services. In addition, experience includes developing and recommending detailed plans, goals and objectives for the long-range implementation and administration of mission-oriented program(s). Time-in-grade: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the GS-12 grade level. For more information on the qualifications for this position, click here: Administrative Officer Series 0341 Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education THE SUBSTITUTION OF EDUCATION IS NOT QUALIFYING FOR THE GS-13 LEVEL. Additional Information Career Transition Assistance Plan (CTAP) and Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP/RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100. Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period. If you are selected for a position with further promotion potential, you will be placed under a career development plan and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. CONFIDENTIAL FINANCIAL DISCLOSURE REPORT: If selected, you will be required to submit Form OGE-450 within 30 days of your initial appointment date, and annually thereafter. Selectee is subject to financial Disclosure Requirements in accordance with 5 CFR, Part 2635, Sub part E regarding business or personal transactions with applicants, borrowers, or business contacts who have or who are seeking business with this Agency. Selectee must be able to obtain and maintain a security clearance. If selected, you will be subject to a security investigation and a credit report. This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Current USDA policy includes telework for an 8-hour workday, 4 days per week; other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor. Recruitment and/or relocation incentives may be authorized.