Administrative Officer (Div) Requisition ID
req33094
Working Title
Administrative Officer (Div)
Position Grade
13
Position Summary
The University of New Mexico Schoolof Law seeks a highly organized and skilled Administrative Officer. Thisposition works closely with the Dean and Associate Deans at the School of Law andserves as a valuable member of Law School Administration. Main duties include: Superviseand manage daily operations of the Faculty Support team, which providesclerical and administrative support to all Law professors and adjunct faculty;supervise the Dean's Assistant/Operations Specialist and provide support toensure adequate resources for the Office of the Dean; supervise and manage theLaw School Reception area and mailroom activities, including arranging coverageand developing reliable back-up coverage; coordinate and execute administrativesupport activities for the Dean and Associate Deans of the Law School; providedirect support to the Law School Dean and Associate Deans with support ofcritical faculty committees, creating spreadsheets, drafting correspondence andfaculty meeting minutes, formatting and editing Word documents, and creatingother documents in various mediums as assigned. May organize and facilitatemeetings, conferences, and other special events.
The successful candidate will behighly reliable, will work productively both independently and as part of ateam, will demonstrate a customer service-oriented approach, and will exhibitpride in providing top-quality service and an outstanding work product.
See the Position Description for additional information.
Conditions of Employment
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
Minimum Qualifications
High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
- Excellent verbal and writtencommunication skills
- Highly skilled at draftingcorrespondence, with solid knowledge of grammar, punctuation, and spelling
- Strong organizational skills andthe ability to prioritize multiple demands in a busy environment
- Demonstrable experience with MSSuite including Word, Excel, PowerPoint, and cloud-based file management
- Experienced in supervising a teamof staff members that provide a range of administrative and clerical support
- Demonstrable experience overseeing theprovision of services across multiple units
- Unwavering commitment to producinga high-quality work product, with careful attention to detail
- Experienced in University of NewMexico systems and administrative processes
Additional Requirements
Campus
Main - Albuquerque, NM
Department
School of Law (588A)
Employment Type
Staff
Staff Type
Regular - Full-Time
Term End Date
Status
Exempt
Pay
Monthly: $5,721.73 - $6,546.80
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
5/2/2025
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
Hybrid: Primarily on-site with possible occasional remote as approved
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Include a cover letter, resume, and 3 supervisory references.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.