Are you searching for an Administrative Office Manager role with a growing global organization? This could be the job for you.
The ideal candidate will have worked in a fast-paced environment, exhibit high standards, have an innate ability to take initiative, and effortlessly drive continuous improvement in administrative functions. Strong leadership skills, excellent negotiation abilities, and a passion for streamlining operations and supporting systems to enhance productivity will ensure your success in this Office Manager role.
Base + Bonus + Comprehensive Benefits + Vacation + Sick + Holidays + Free Gym + Free Parking
5 days - onsite
MUST HAVE experience working in the financial services industry (hedge fund, private equity, venture capital) and managing Executive Assistant team.
Responsibilities
- Support the executive team by ensuring executive assistants are well-coordinated and have the necessary resources needed to be highly efficient
- Responsible for Executive Assistant management, including performance management, performance feedback, and development
- Oversee office space planning and organization to maintain a professional and functional work environment
- Update and track headcount to global office capacity
- Work with CAO on global operations, including evaluation and buildout of new and/or existing office space
- Oversee procurement of office supplies, equipment, and services, ensuring cost-effective and high quality purchases and proper maintenance
- Evaluate and negotiate vendor contracts, including office supplies, catering, travel services, maintenance, and other operational needs
- Analyze and improve administrative systems, identifying opportunities for cost savings, automation, and efficiency enhancements
Qualifications
- 10+ years in office management, administrative leadership, or a similar role within the financial services industry
- Proven experience managing administrative staff, fostering collaboration and improving team efficiency
- Strong attention to detail
- Ability to evaluate vendor contracts, negotiate rates, and manage budgets effectively
- Comfortable working with office management software, procurement platforms, and workflow automation tools
- Strong verbal and written communication skills
- Ability to proactively resolve issues with minimal supervision
- Ability to work onsite 5 days/week
Benefits
- Medical, Dental, Vision
- Life
- Disability
- 401K
- Vacation, Holiday, Sick Time
- Free Parking
- Free Gym