Administrative Management

Introduction

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Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

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Summary Statement

The Contract and Fiscal Coordinator will support the Delaware Prescription Opioid Settlement Distribution Commission (POSDC). This role is primarily responsible for tracking and managing grant-making finances, ensuring adherence to payment timelines, and overseeing contract execution tasks. The Contract and Fiscal Coordinator plays a vital role in maintaining the fiscal integrity of POSDC grant programs and ensuring that all contractual obligations are met according to the established standards.

Selective Requirement

Selective Requirements must be met in addition to the job requirements. Applicants who do not possess the selective requirement will not be qualified.

• Experience in fiscal or contract management

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

• Knowledge of budget management and control which includes managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Track and manage the financial aspects of the grant-making process, including budget development, monitoring, and reporting.
• Maintain accurate records of grant allocations, expenditures, and balances.
• Monitor grant budgets to ensure compliance and identify potential issues.
• Prepare financial reports for POSDC leadership and relevant stakeholders.
• Develop and manage payment schedules for grant disbursements.
• Ensure timely processing of grant payments to grantees.
• Track payment progress and follow up on any outstanding payment issues.
• Maintain organized and complete contract and financial documentation.
• Ensure that all agreements submitted by POSDC staff are complete, accurate, and comply with established standards.
• Verify that all necessary signatures and essential agreement details are obtained.
• Ensure that all financial transactions and contract activities are conducted in compliance with relevant policies, procedures, and regulations.
• Collaborate with POSDC staff, grantees, and other stakeholders to facilitate effective grant management and contract administration.
• Work with the POSDC staff to ensure grant compliance by confirming all required data has been received.
• Work with the POSDC Director to ensure that payments are approved.

Job Requirements

JOB REQUIREMENTS for Administrative Management

• Possession of a bachelor's degree in political science, public administration, communications, journalism, English or closely related curriculum and two years of professional experience in lobbying, governmental relations, political campaigns, broadcasting, communications, or public relations.
-OR-

An equivalent combination of training and experience required.

• Two years state, federal OR local legislative experience.
• Two years DHSS administered programs experience.
• Two years project management experience.
• Two years' experience analyzing and interpreting legislation and policy.
• Two years' experience working with people from diverse academic and diverse cultures.

Additional Posting Information

Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.

DHSS does not provide employment-based sponsorship.

Benefits

To learn more about the comprehensive benefit package please visit our website at

Selection Process

The application and resume are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and resume to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. TDD users may request an auxiliary aid or service by calling or by visiting You may also call or email for additional applicant services support.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.