Executive Administrative Assistant - Litigation (Temp-to-Hire) Overview We are seeking a
highly experienced Executive Administrative Assistant to join a prestigious law firm located in
downtown Raleigh, NC. This
senior-level position requires a minimum of
5 to 10+ years of litigation experience and offers an exciting path to permanent employment following a
minimum four-month temp period (conversion based on performance).
During the temporary phase, the firm provides an
additional $1.50/hour to help offset the cost of obtaining medical insurance.
Key Responsibilities- Conduct pre-claim investigations, legal research, and initial case assessments
- Draft pleadings, motions, and appellate documents
- Liaise with court clerks and government agencies regarding filing procedures
- Review and summarize local filing rules for team members
- Calendar hearings and deadlines; manage case logistics and organize files
- Maintain pleadings and discovery indexes
- Organize and prepare exhibits, briefs, and supporting documents
- Support attorneys with large-scale document productions and discovery
- Assist in trial preparation and case settlement activities
- Redact and prepare documents for production
- Review and index medical records
- Coordinate depositions, including scheduling and exhibit preparation
- Use state and federal court systems for e-filing and document retrieval
- Bates-label and index document productions
- Track incoming client documents and manage task assignments across cases
- Participate in team meetings and contribute to case strategy planning
- Manage deposition deadlines, errata forms, and confidentiality notices
Qualifications- Education:
- Associate degree or equivalent related work experience
- Paralegal Certificate from an ABA-accredited program (preferred)
- Experience:
- 5-10+ years in a litigation-focused legal administrative or paralegal role
- Skills:
- Advanced proficiency in Microsoft Word, Outlook, Lexis, Westlaw
- PACER and Relativity experience required
- Strong legal writing, proofreading, and communication skills
- Excellent organizational and multitasking abilities
- High attention to detail and accuracy under pressure
Why Join Us? This is an exceptional opportunity to join a leading law firm in a role that provides both challenge and long-term growth potential. If you're a seasoned legal professional who thrives in a fast-paced, collaborative setting, we encourage you to apply.