Salary: $21.18 - $26.45 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 051225 Admin Intern
Department: Fire - Non-Sworn
Opening Date: 06/13/2025
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: PT
The Position Administrative Intern - Fire Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time without notice. Qualified applicants are encouraged to apply early. The first review of applications will be conducted on June 30, 2025.
Are you interested in making a positive impact on your community while gaining valuable hands-on experience? Are you looking for an internship where you will learn skills and gain expertise to take the next step in your career? The Ontario Fire Department is currently seeking an Administrative Intern in the
Emergency Management Division and an Administrative Intern in the
Fire Technology Division. The ideal candidate will be a team player, have exceptional communication and interpersonal skills; outstanding analytical, writing, and organizational skills; and be knowledgeable about public safety and local government structure.
The Administrative Intern in the Emergency Management Division will support the Ontario Fire Department's emergency management programs including the Community Emergency Response Team (CERT), Listos training, emergency plan development, training and exercise development, and maintaining the City's Emergency Operations Center.
The Administrative Intern (Business Analyst Intern) in the Fire Technology Division will support the Ontario Fire Department with technological assessments, data analysis, research and exploration of automation tools, and ensuring day-to-day systems and devices are maintained and in a constant 'ready' state.
The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.
The following procedures will apply: - The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
- Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
The Ontario Fire Department The Ontario Fire Department is a team committed to professional and compassionate public service. The Department responds to more than 23,000 calls per year serving and protecting a population well over 180,000 residents, covering nearly 50 square miles. There are eleven (11) fire stations that house ten (10) engine companies, four (4) truck companies, Aircraft Rescue & Firefighting (ARFF) resources, and two (2) battalion chiefs.
The Administrative Services Bureau consists of four (4) divisions - Fire Administration, Fire Technology, Community Engagement, and Emergency Management. The Bureau has over 30 employees which support the mission of the Ontario Fire Department.
Ontario is an all-risk department providing fire/rescue services; medical services through the department's paramedic program; safety education; fire inspections; plan review; and various specialty teams such as SWAT medics, bomb squad, hazmat, and urban search and rescue. The Ontario Fire Department is proud to serve the residents, businesses, and visitors of the City of Ontario with a high degree of professionalism. The members of the Ontario Fire Department realize the value of each team member and consistently strive to improve service to the community by living up to the department's core values:
Integrity - Accountability - Service - Respect - Honor. The City of Ontario The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as other links to learn more about the City.
State of the City The Ontario Plan Smart Ontario Downtown Ontario Examples of Essential Functions The general functions typically performed by the
Administrative Intern include the following:
- Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
- Assists with the implementation and testing of fire and emergency management related software.
- Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
- Operates personal computers, printers, and other office equipment.
- Gathers and tabulates data.
- Responds to requests for information and general questions from the public.
- Prepares files for storage.
- Assists with special projects and events.
- Performs other related duties as assigned.
In addition to the above general functions, the essential functions typically performed by the
Administrative Intern assigned to the Emergency Management Division may include the following:
- Assists staff in Emergency Management with project development, program support, and technology research.
- Assists with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
- Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
- Reviews and summarizes publications, documents, and disaster mandates for staff.
- Assists in the preparation for City-wide disaster training drills.
- Assists with the maintenance of the Emergency Operation Center (EOC).
- Assists with the management and maintenance of the volunteer based CERT program including but not limited to, monthly evening meetings and annual trainings.
In addition to the above general functions, the essential functions typically performed by the
Administrative Intern (Business Analyst Intern) assigned to the Fire Technology Division may include the following:
- Assists in research of potential new software tools.
- Provides technological support in partnership with the IT department (troubleshooting issues, updating Department devices, etc).
- Assists in data analysis using Excel, SQL, or other analytics tools.
- Supports continuous improvement efforts by helping to lead or assisting in business process improvements.
- Collaborates with cross-functional teams to ensure alignment of data and identified initiatives.
Qualification Guidelines Education Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor's program with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field.
Proof of successful completion of
two (2) years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Licenses Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
Desirable- Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public or Business Administration, Information Technology, Data Science or a closely related field.
- Possession of CERT Train-the-Trainer certification.
- Completion of ICS-100, ICS-200, and NIMS-700 training courses.
- Experience with business analytic tools (Power BI, SQL, Excel, etc).
- Knowledge of Microsoft Office Suite (including 365 platforms such as Power Automate, Power Apps, Sharepoint, etc).
- Experience using ArcGIS.
Supplemental Information How to Apply Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using you will be prompted to create a new user account; otherwise, log in with your username and password . click apply for full job details