Administrative & HR Assistant

Summary: Provides administrative support to management & staff with duties related to HR, Operations, Business Administration, Customer Service and others.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Human Resources: The highest level of discretion is required due to this position's exposure to confidential employee records.

• Reviews and approves weekly payroll and submits to payroll vendor for processing.
• Maintain payroll & PTO records for all employees, generates reporting as needed
• Acts as a liaison with recruiting agencies and PEO vendor.
• Executes pre & post-employment administration.
• Onboards new employees
• Maintains personnel files.
• Coordinates employee events
• Maintains bulletin boards and ensures all required postings are up-to-date.
• Executes 401k reporting and directs employee questions
• Generates and maintains documentation pertaining to performance (as directed) and incidents/accidents including regulatory compliance records
• Generates other reporting as needed Other Administrative duties/Customer Service
• Process Accounts Receivable payments
• Makes collection calls and coordinates appropriate action on overdue accounts
• Execute other Accounts Receivable tasks as needed
• Process Order Entry: Overflow, and backup to cover others PTO
• Distributes incoming mail. Assists management with correspondence
• Coordinate building & equipment maintenance
• Generate reports for management
• Assist Customer Service as needed
• Order and maintain office supplies
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities
• Phone System: set outgoing messages, train new staff to use phone system, office equipment The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Education/Experience: Bachelor's degree (B. A.) from four-year college or university; or three to five years related experience and/or training; or equivalent combination of education and experience.