Administrative Funct. Support II

Title: Administrative Assistant
Location: Portsmouth, VA
Duration: 0-8+ Months
Shift: 1st Shift Monday - Friday
Pay Rate: $25.00 - $35.00 hourly /Hr.

Job Duties:

Procurement:
Support the Purchase Order (PO) process by raising PO requisitions, sending POs to suppliers, and ensuring adherence to all purchasing processes.

Execute the Short Order process on-site, including raising, filing, and monitoring all short orders.
Validate supplier invoicing and ensure correct posting against POs, acting as a contact person for suppliers regarding invoices and payments.

Assist the Commercial Site Manager with input on site purchases to enhance cost controlling and forecast accuracy.
Ensure site inventory is established and monitored, including setting up and maintaining an assets log and performing regular inventory checks.
Track, monitor, and log site inventories, purchases, assets, and equipment.
Provide support for ad hoc administrative tasks, including attending meetings and drafting minutes/notes as needed.
Maintain responsibility for documenting events and communicating these to the Commercial team, ensuring they are informed of any issues that impact the project financially.
Collaborate with Construction Administrators to ensure alignment with project operations and goals.

Qualifications:
Proven experience as office / business administrator, assistant, or relevant role. Qualifications in Finance and Business Administration studies will be an advantage.

Business Administration and Finance - Purchase Ordering, Invoices, cost controlling and
analysis.
Advanced communication skills in multicultural environments.
English language proficiency.
Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
Quality & Focus Oriented
Experienced w/ SAP
Knowledge and interest in industry - wind turbine industry, construction projects.
Analysis/statistics
OSHA10 or Equivalent