Administrative & Fiscal Officer

Introduction

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Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn. For more information about Placer County, please visit .

POSITION INFORMATION

Placer County is currently accepting applications for Administrative & Fiscal Officer-I and Administrative & Fiscal Officer-II. Each level in this job series has different minimum qualifications. To participate in the recruitment at the I level, II level or both levels, you must complete and submit separate applications and supplemental questionnaires for each recruitment:

Administrative & Fiscal Officer-I

Administrative & Fiscal Officer-II

The Placer County Air Pollution Control District currently has one vacancy. The eligible lists established as a result of these recruitments may also be used to fill vacancies in various County departments as they arise, subject to position-specific requirements.

To be considered in the first round of interviews, please submit your application by 3/21/2025.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Management benefits.

For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website.

DEFINITION

To direct, coordinate, and participate in the planning, preparation, and monitoring of the budget for assigned department/division; to plan, organize, supervise, review, and participate in the work of staff performing professional, technical, and administrative support for administrative services operations, programs, and activities, including areas such as accounting/fiscal operations, contract administration, grants management, procurement, information technology, legislative and regulatory compliance, and office management; to formulate and implement administrative policies and procedures; and to be a positive and productive member of the management team.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class within the Administrative & Fiscal Officer series. This class is distinguished from the entry level of Administrative & Fiscal Officer I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Work assignments are typically given as broad, conceptual ideas and directives and incumbents are accountable for overall results and responsible for developing guidelines, action plans, and methods to produce deliverables on time and within budget. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This classification is distinguished from the Administrative and Fiscal Operations Manager by the size of the department to which assigned, size and complexity of the budget, and scope of responsibility, recognizing that the latter has overall management responsibility for budgetary, fiscal, and other administrative services operations of a large, multi-divisional department or Countywide service and manages assigned areas of responsibility through lower-levels of professional, supervisory, and/or mid-management positions.

Classes in the Administrative and Fiscal Operations series are distinguished from the Staff Services Analyst series in that the latter has no budget responsibility and is more focused on other administrative services/programs/functions for the assigned department, such as purchasing, day to day personnel functions, legislative and regulatory compliance, or special projects.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from a department head or his/her designee.

Exercises direct supervision over professional, technical, and/or clerical support staff either directly or through lower-levels of subordinate supervisory staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Develop, implement, and maintain department-wide budgetary and administrative services operation business standards, processes, policies, procedures, and performance measurements; direct and participate in the development and maintenance of operating procedures/manuals.
• Direct, coordinate, and/or participate in the planning, preparation, tracking, and monitoring of department budget, including analyzing and estimating expenditures, analyzing and projecting revenues, recommending allocation of funds and personnel, developing alternative budget scenarios, and reviewing and consulting with other management staff; prepare final budget presentation with justifications.
• Coordinate and participate in the ongoing budget monitoring process by researching, evaluating, and making recommendations on requests for changes in position allocations, funding appropriations, and program functions; notifying management of budgetary compliance issues, making necessary adjustments; and maintaining budgetary and fiscal controls.
• Plan, prioritize, assign, supervise, and review the work of assigned professional, clerical, and technical staff; may supervise assigned staff through lower-level supervisors; provide and/or coordinate staff training; provide proactive and informational performance feedback to employees on an ongoing basis; conduct performance evaluations in a timely and effective manner; provide recommendations on hiring, demotion, and employee discipline.
• Develop, establish, and implement departmental goals, objectives, and priorities related to assigned area(s) of responsibility; lead and actively participate in departmental short- and long-range planning related to assigned areas of responsibility.
• Provide consultation to meet departmental needs including recommending, designing, and coordinating changes to both business practices and specific technology solutions related to administrative services operations, programs, and projects.
• Direct the coordination of fiscal activities with the appropriate state and federal agencies/funding sources, the State Controller's Office, the County Executive Office, and other County departments/divisions as necessary and as appropriate.
• Administer and monitor contracts; participate in negotiating contracts with outside vendors, consultants, or funding sources; verify and approve payments; monitor fiscal and legal liabilities of assigned contracts.
• Represent assigned department/division on personnel matters such as staffing, recruitment, selection, classification, and/or employee relations; act as department/division liaison with the Human Resources Department; advise assigned department/division on personnel related matters.
• Direct the maintenance of data, records, and documentation on manual and electronic information systems.
• Conduct a variety of organizational and operational studies.
• Direct the preparation of correspondence, reports, studies, and other documentation as necessary and upon request.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary.
• Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service.
• Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the assigned department.
• Represent assigned department to the public as well as other County employees and managers in a positive and productive manner.
• Serve as a positive and effective team member.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Experience and Training

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Four years of increasingly responsible administrative work experience in budgeting, accounting, finance, public administration, or a related field, including two years in a supervisory capacity.

Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, government, accounting or a related field.

Note: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

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