Harkcon, Inc. is seeking an experienced Executive Assistant supporting customers within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). This position is full-time and requires daily attendance onsite at NNSA Headquarters in in Washington, DC.
- Provide a professional, customer-oriented approach when dealing with the public and senior-level officials within DOE/NNSA, programs, functional offices, and field offices, national laboratories, and plants while consistently exercising tact, diplomacy, and confidentiality.
- Communicate appropriately in fast-paced environment; work closely with executives, staff, and team members.
- Respond enthusiastically to frequent queries for information and provide administrative support in fast-paced, active office environment.
- Coordinate multiple executive work calendars and selection of appropriate meeting venues; manage frequent changes fluidly, ensuring all interested parties are informed.
- Identify and solve problems, follow and prepare procedural guidelines and elevate issues to persons with greater authority, when appropriate; embrace and support a culture of continuous process improvement.
- Prepare briefing materials, reports, and data summaries in preparation for executive meetings.
- Take notes and create accurate meeting minutes and reports for executive meetings.
- Collect, consolidate, and edit reports from program offices for presentation to executives.
- Process and track classified and unclassified correspondence using online electronics routing software.
- Review policies and correspondence for actions required of executives.
- Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical, process flow, financial spreadsheet, narrative, tabular and statistical documents.
- Review documents for Director's signature, coordination or concurrence for accuracy and completeness, conformance with procedural requirements and guidelines.
- Process travel authorizations, book official travel, and prepare travel vouchers for executives
- Process foreign travel clearance and logistics, ensuring travelers comply with current requirements for official foreign travel.
- Guide and coach federal employees and team mates on standard policies and directives.
- Process, track, and disseminate organizational policies and mandates across large, geographically dispersed federal workforce.
MINIMUM REQUIREMENTS - A bachelor's degree + 5 years of experience or high school diploma + 9 years of experience
- Active DOE "Q" or DoD Top Secret clearance
- Strong organizational, time management, and attention to detail skills
- Excellent verbal and written communication skills
- 2 years of experience in processing and tracking official foreign travel
- Strong Microsoft Office Suite experience to include Word, Excel, PowerPoint, and SharePoint
- Demonstrated zeal and enthusiasm for compassionate customer service and a strong sense of duty
DESIRED KNOWLEDGE, SKILLS & ABILITIES - 3-6 years of demonstrated foreign travel processing experience
- 5-8 years of experience working in a front-office or office management position
- Knowledge of the organization and function of the NNSA
Harkcon, Inc. is an is an Equal Opportunity-Affirmative Action Employer - Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age