Administrative / Executive Assistant

Administrative Assistant

Common Sail Investment Group

Position Summary

Responsible for business office operations and office culture. This includes departmental support, answering and directing incoming calls, coordination of events and meetings, and greeting and assisting visitors.

Essential Functions

• Provide a welcoming environment for employees and guests.
• Answer and direct incoming calls.
• Order and maintain inventory for office, kitchen supplies, and equipment.
• Collect receipts and reconcile expense reports through Concur
• Receive, organize, and scan mail accordingly
• Schedule meetings and maintain calendars for office conference rooms
• Maintain a database of home office contacts/distribution lists/directories for the company
• Organize and maintain electronic files as needed.
• Manage outside vendors contract and services.
• Assist with projects as assigned by leader
• Maintain a positive office culture
  • Coordinating events with the EnjoyIt team, office holiday décor, birthday/work anniversary celebration coordination, etc
• Uphold proper interoffice communications
• Maintain tidy common places throughout the office
• Maintain positive communications and relations with community leaders

Perform any other duties as requested within the scope of responsibility and requirements of the job.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Other Requirements

• Effective oral and written communication skills
• Professional telephone etiquette and customer service skills
• Superior communication and interpersonal skills
• Developed organizational skills
• Team oriented, self-starter with demonstrated ability to accept direction and work well with supervisor
• Ability to maintain a high level of confidentiality

Physical Demands

• Stand - Occasionally
• Walk - Occasionally
• Sit - Frequently
• Reach outward - Occasionally
• Reach above shoulder - Occasionally
• Climb - N/A
• Squat or Kneel - Occasionally
• Bend - Occasionally
• Twist - Occasionally
• Lift/Carry/Transfer
  • 10 lbs or less - Frequently
  • 11-20 lbs - Occasionally
  • 21-50 lbs - N/A
  • 51-100 lbs - N/A
  • Over 100 lbs - N/A
• Push/Pull
  • 10 lbs or less - Occasionally
  • 11-20 lbs - Occasionally
  • 21-50 lbs - N/A
  • 51-100 lbs - N/A
  • Over 100 lbs - N/A