Administrative Driver Coordinator

Job Title: Administrative Driver Coordinator

Schedule: Typically Monday through Friday 9:00 am to 6:00 pm, varies as needed and may require occasional weekend shifts

Location: Bountiful, Utah

Status: Full-time exempt

Compensation: $45,000 - $50,000 per year based on experience

Benefits: Medical insurance, dental insurance, vision insurance, 401(k), health savings account (HSA), employee assistance program (EAP), paid time Off (PTO), paid holidays, employee discount, life insurance

About WholesomeCo: At WholesomeCo you are not just filling a seat, you are helping us constantly be better and improve. We look at each new hire as an opportunity to level up our company. Each new hire should bring a high level of transparency, communication, work ethic, curiosity, and balance out assertiveness while maintaining respectful dialogue with their coworkers. We hope we bring out the best in each person we hire and we hope each new hire will help us find innovative ways for us to be better in return. We want each employee to have an enjoyable experience at WholesomeCo by making each day enjoyable and setting time aside to have fun in group settings regularly.

WholesomeCo is leading the movement to normalize cannabis as a natural path to health and wellness. Various medical cannabis services are offered, including statewide delivery to 99% of Utah's population, as well as retail, drive-thru, online pick-up services through its pharmacy in West Bountiful, an in-house built app for patients, innovative technology resources, cannabis cultivation, and cannabis processing of our constantly growing line of WholesomeCo branded products. Our vertically integrated company is well known for its technology-driven approach, our focus on data, and perpetual innovation. WholesomeCo is committed to improving medical cannabis accessibility by putting patients' needs first and guiding them along their personal cannabis journeys.

The Driver Administrative Coordinator is a critical role responsible for overseeing internal audits, administrative operations, and coordination efforts within the Driver team. This individual will play a key role in ensuring compliance, accountability, and operational excellence within the delivery operation.

The ideal candidate is highly detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment. Strong communication skills are essential, as this individual will relay critical compliance, audit, and disciplinary information to leadership, ensuring alignment and transparency across the organization.

This role requires a high level of accountability, precision, and adaptability. The successful candidate will be a proactive problem-solver with the ability to anticipate challenges, drive process improvements, and ensure operational integrity within the driver team.

Responsibilities include:

• Conduct and oversee internal audits related to driver safety, attendance, compliance, and disciplinary actions, ensuring full adherence to company policies.
• Track and document execution of disciplinary actions with precision, maintaining consistency and proper record-keeping.
• Clearly communicate audit findings, compliance concerns, and disciplinary action recommendations to leadership, ensuring proactive resolution.
• Oversee and manage the auto insurance claims process for company vehicles, including timely filing, documentation, and effective communication with insurance providers.
• Monitor and track the status of insurance claims, providing leadership with regular updates and escalating issues as necessary.
• Ensure strict compliance with insurance requirements, reporting standards, and internal policies related to accident management and claims processing.
• Oversee the tracking of equipment inventory levels for the driver team, ensuring sufficient stock and placing orders as needed to maintain seamless operations.
• Maintain comprehensive and organized records of audits, incidents, compliance reports, and insurance claims for reference and reporting purposes.
• Collaborate cross-functionally with internal teams to enhance safety, compliance, and risk mitigation strategies within the driver operations.
• Support driver operations with administrative tasks such as scheduling, reporting, and document management.
• Serve as a primary point of contact for compliance, audits, and insurance-related inquiries within the driver team.
• Proactively identify areas for process improvement, implementing best practices to enhance accuracy, efficiency, and compliance.
• Establish, refine, and enforce systems and standards for conducting audits, ensuring best-in-class compliance practices.
• Utilize exceptional communication skills to relay critical information effectively across teams, ensuring leadership is well-informed of key compliance, audit, and disciplinary matters.
• Contribute to the continuous improvement of company audit procedures, driving accountability and operational excellence.
• Perform additional responsibilities as needed to support the success of the delivery operation.

Qualifications:

• Bachelor's degree in Business Administration, Logistics, Operations Management, or a related field preferred (or equivalent work experience).
• 2+ years of experience in administrative, compliance, or operational coordination roles, preferably in logistics, transportation, or delivery operations.
• Strong attention to detail with the ability to track, document, and analyze compliance and operational data.
• Excellent verbal and written communication skills, with the ability to relay critical information clearly to leadership and cross-functional teams.
• Highly organized with the ability to manage multiple priorities, deadlines, and administrative tasks in a fast-paced environment.
• Strong problem-solving and critical-thinking skills, with the ability to proactively identify risks and process improvement opportunities.
• Proficiency in Microsoft Office Suite or Google Workspace (Excel, Word, Slides) and experience working with data management or reporting tools.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Experience in auditing, compliance tracking, or claims management.
• Familiarity with fleet management, transportation operations, or insurance claims processes is preferred.

Additional Requirements:

• Ability to work both independently and collaboratively with teams across the organization.
• Adaptability to changing priorities and a strong sense of accountability for delivering accurate and timely work.

Company Benefits:

• Unlimited paid time off (PTO)
• Paid holidays
• Employer paid 60% of the total medical insurance premium
• Employer paid 75% of the total dental insurance premium
• Employer paid 75% of the total vision insurance premium
• HSA with match up to $150 per month
• Employee Assistance Program (EAP)
• 401(k) with 100% employer match up to 3% and 50% match for the following 2%
• Employees who are active medical cannabis patients are eligible for an employee discount of 35% off products plus 3-6% in WholesomeCo loyalty rewards for medication purchases

WholesomeCo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Employment is contingent on passing a pre-employment/post-offer background check. This employer participates in the E-verify program where legally required.

Employment is contingent on passing a pre-employment/post-offer background check. This employer participates in the E-verify program where legally required.