Christ Health Center is looking for a detail-oriented
Administrative Coordinator to support our managers, assist with daily operations, and ensure smooth administrative processes. If you're organized, proactive, and passionate about making a difference, join us in serving our community with excellence and compassion.
Work Hours: Part-time 20-29 Hours Week
Requirements
Supervisory Responsibilities: Major Duties & Responsibilities: Job Skills - Oversee the front desk area and provide welcoming, helpful support to all visitors.
- Receive, open, and distribute incoming mail efficiently.
- Monitor and maintain office supply inventory; research and order cost-effective supplies as needed.
- Coordinate travel arrangements for staff and leadership as requested.
- Manage internal communications to ensure timely and clear information flow.
- Post donations to GiveSmart, manage related task workflows, and follow up as needed.
- Draft and send personalized thank-you letters to donors.
- Run local errands and collect change as needed by Management.
- Help maintain cleanliness and organization in the kitchen, conference rooms, vacant offices, and shared spaces.
- Celebrate employee birthdays, anniversaries, and significant life events with thoughtful recognition.
- Support Marketing and HR teams with preparation of materials and administrative tasks.
- Prepare morning coffee and ensure coffee supplies are stocked and ready each day.
- Coordinate meals and event logistics for team meetings, All Staff gatherings, Board Meetings, and holiday celebrations.
- Organize and maintain the CSL storage room, including supplies and promotional items.
- Manage volunteer applications and support onboarding processes.
- Assist Management with special projects and other administrative needs as assigned.
Required Skills/Abilities - Proficient with Microsoft Office Suite or related software as required to complete and maintain records.
- Strong administrative skills
- Exceptional ability to execute multiple projects and assignments without error, but with high attention to detail
Qualification, Education, Experience - Requires High School Diploma or equivalent
- 2 years of relevant experience
Attendance Standards - Punctual and dependent for assigned/confirmed shifts.
Physical/Mental Demands
- Requires the ability to occasionally lift and carry objects weighing up to 50 pounds, following proper lifting techniques and using assistive devices when necessary.
- Requires the ability to stand and/or walk for approximately 30% of the workday. Must also be able to stoop, bend, reach, and use hands and arms for various tasks.
- Requires the ability to remain in a stationary seated position for extended periods during desk or computer work.
- Requires sufficient hand-eye coordination and manual dexterity to operate medical and office equipment, such as computers, instruments, and tools used in patient care.
- Requires close visual acuity to read and enter data accurately using a computer monitor and keyboard. Also requires the ability to hear and communicate clearly with patients and staff, including over the phone.
- May be exposed to crowded, fast-paced, and noisy clinical environments. Must be able to remain focused and maintain professional composure in these settings.
- Must be able to manage moderate to high levels of stress due to the intensity and diversity of patient care needs.
- OSHA Exposure Risk Category I & II: Tasks may involve exposure to blood, bodily fluids, or other potentially infectious materials.