Administrative Coordinator

We are looking for a compassionate, enthusiastic, and organized person to provide high quality project management and team support for our public transit system in Waite Park.

Primary responsibilities of this full-time position will include:
Provide primary administrative support to the Director of Public Transit Operations including but not limited to scheduling, clerical support and other duties, as assigned.
Develop, oversee and monitor a department wide clerical work order system to assure proper creation of forms, reports, and other material.
Assist in development of program policies and procedures. Coordinate supply orders, inventory tracking, etc.
Assist with development of department safety programs and staff training. Maintain staff training records, qualifications, required documentation. Communicate with drivers as necessary to update qualifications.
Manage department projects and shared drive materials - training manuals, inventory of equipment/uniforms, filing, website updates, etc.
Manage department marketing activities, maintain marketing calendar and projects, coordinate marketing initiatives, manage updates to website, etc.
Oversee processing of vouchers, token sales, receipt, counting and reconciliation and ordering.
Produce program specific data and management reports for Transportation Director for grant reporting, monitoring visits, audits, etc.
Train employees in use of office equipment as needed.

Wage range is $21.67-$26.01 per hour and includes a comprehensive benefits package, including paid holidays, PTO, health/dental/life insurance, employee assistance and 403b retirement savings match. We also invest in employee wellness and professional development.

Qualifications:
Combination five years' education/experience in Office Administration/administrative support.
Advanced skill level with MS Office products. (Word, Excel, Teams, Outlook, PowerPoint, etc.) and a high level of clerical office skills. IT skills for virtual meeting support.
Strong written and verbal communication skills.
Ability to work well in a team setting as well as individually, with very little supervision.
Must be able to work with and maintain confidential information.
Ability to operate standard office machines as required, multi-function copiers, scanning, etc.
Valid driver's license and ability to travel infrequently within the agency service area.
Experience working for a Transit organization (preferred).

To apply:
Applications can be submitted online through our website: phone: or email: . Submit application and resume by 4:30pm on Tuesday, May 21, 2025.