Administrative Coordinator

Job Details

Job Location
Sparks - Sparks, NV

Description

WHAT YOU'LL BE DOING

The Administrative Coordinator, based at our Sparks branch is a dynamic role. You'll coordinate with customers and vendors, by performing various routine accounting, inventory control, and clerical tasks required to maintain organized and efficient business operations, and accessing the database for issuing material, receiving material, processing shipments, invoicing, and running gross profit reports for the branch.

Reporting to our Office Manager, you'll work to support the sales and administrative teams.

A highlight of your day to day will include:

• Preparing the Gross Profit Report daily for approval by the General Manager.
• Assisting with miscellaneous tasks, including meeting scheduling, small package mailing, and document management.
• Communicating via phone, email, or other means, to customers, vendors, and internal Jensen Infrastructure personnel.
• Issuing and receiving material to work orders in the Company's Enterprise Resource Planning (ERP) system.
• Processing invoices for payment attaching the receiving documents, purchase orders and other applicable documents and providing to the General Manager for approval.
• Scheduling and coordinating all outgoing shipments with transportation providers.
• Assisting with managing inventory levels of consumable supplies and other items as identified.
• Assisting customers with inquiries as well as transmittal of information between customers and any of the branches. Accepting and processing credit card payments.
• Contributing to the Jensen safety program (i.e., toolbox talks, audits, inspections, etc.).
• Performing routine housekeeping (i.e., cleaning, organizing) and maintaining a safe, clean, and well-organized work environment.

WHO WE ARE LOOKING FOR

You're enthusiastic and motivated in a fast-paced environment. You have a self-starter attitude with the ability to work effectively with customers, vendors, and co-workers. You have a working knowledge of MS Office (Word, Teams, SharePoint, Outlook), and solid organizational skills. You're a detail-oriented individual willing to ask questions when in doubt of what to do. You possess a strong sense of urgency with the ability to see projects to completion on a timely basis. You've worked in a manufacturing, construction, or engineering environment for a minimum of 2 years.

We're open to individuals who aren't just looking for their next job, they're looking to build a career. You want an opportunity to showcase your skillset with a solid company who will invest in you. In our culture - everyone matters.

ALL ABOUT JENSEN INFRASTRUCTURE

Much like you, our founder, Don Jensen was looking for a way to support himself and his family, so he started his Company in 1968. Since founded, we've been supporting communities across Nevada, California, Arizona, Washington, and Hawaii.

Jensen Infrastructure likely has an impact on your daily life. We build culverts to take water away from your neighborhoods, underground utility boxes to hold cables, and manholes to allow workers access to the sewers deep below the roads we drive on. And that's just a small sample of what we do at Jensen on a daily basis.

When you work at one of Jensen's many locations, you will enjoy the close relationships and camaraderie of a small company while being part of a larger, well-established, growing company.

We are committed to ensuring employment practices that promote equal opportunities. Please let us know if you require any reasonable accommodations during your interview process.

If there is an offer, the salary presented will consider several factors including, but not limited to, geographical location, a candidate's experience, education, skills, licensure and certifications, training, and internal equity. Base pay is just one piece of the total rewards program offered by Jensen Infrastructure. Eligible roles also qualify for a comprehensive benefits package including 401(k) with match, PTO, and paid holidays.