Company Overview:
Revelation Partners is a Registered Investment Advisor (RIA) based in Sausalito, CA that seeks to invest in venture capital and private equity backed companies operating in the medical devices, diagnostics, biotech, healthcare technology, and healthcare services sectors. We provide liquidity and capital to healthcare investors, companies and funds through a secondary investment approach to the private healthcare market. We manage funds on behalf of third-party limited partners with over $1.5 billion in assets under management.
We are seeking a highly organized and proactive Administrative Coordinator to join our team and support our office operations. In this multifaceted role, you'll support our growing office of 15 employees, working directly with our partners and other key stakeholders to manage office operations and provide administrative support.
If you enjoy creating seamless, organized work environments and enjoy playing a key role in team success, this is the perfect opportunity for you.
Position Overview:
The Administrative Coordinator will lead administrative support to the partners and investment team and be responsible for maintaining a well-organized and efficient office environment. The individual will work closely with other team members to ensure smooth office operations and workflow while overseeing office maintenance and vendor relationships, managing office supplies, and ensuring adherence to office polices.
This role requires a highly organized, detail-oriented, and resourceful individual who is able to juggle multiple tasks in a fast-paced environment. This is an excellent opportunity for someone who thrives in a collaborative, multifaceted role and enjoys creating an efficient and comfortable work environment.
Key Responsibilities:
Responsibilities vary, but generally may include any of the following:
Administrative Support: Provide comprehensive support to the Partners, including but not limited to calendar management, inbox management, making reservations, travel coordination, expense report submissions, and meeting preparation.
- Office Management: Oversee daily office operations, including supply management, equipment maintenance, vendor relations, and mail distribution.
- Event Support: Assist with internal/external event and conference planning (as needed).
- Document Preparation: Prepare and review documents, reports, and presentations as needed.
- Communication: Answer and direct incoming phone calls to the main office line, manage office-related memos, and act as a liaison between team members ensuring effective communication and follow-up.
- Project Management: Assist with the management of special projects and initiatives as directed by the Partners.
- Prioritization and Time Management: Prioritize tasks and responsibilities effectively, ensuring Partners' time is optimized for maximum productivity.
- Other: Proactively identify opportunities to improve office efficiency and brainstorm solutions.
Qualifications:
- Proven experience (minimum 2-3 years) in an administrative or operations role, ideally within a fast-paced office environment.
- Bachelor's degree preferred.
- Strong organizational skills with an ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, with a focus on providing outstanding customer service to both internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
- Ability to manage facilities-related tasks and coordinate with external vendors.
- Comfortable working independently and collaborating closely with a team, especially managing relationships with the Partners.
- Strong attention to detail and problem-solving ability.
- Ability to maintain confidentiality and discretion in handling sensitive information.
Why Join Us:
- Competitive salary and benefits package (401K, HSA, donation matching, and more).
- Hybrid work schedule with the ability to work remotely. Depending on schedules, you will likely be in the office one to two days per week.
- Supportive and collaborative work environment, that prioritizes fun team building events and professional development.
- Work closely with senior leadership and be an integral part of the operational success of the firm - your contributions truly matter.
- Energetic work environment with snacks and weekly team lunches.
- A chance to work in a dynamic, fast-paced leading healthcare investment firm with a focus on innovation and impact.