Administrative Coordinator

Richmond, Virginia

Mavensoft Technologies

Job Title: Administrative Coordinator
Duration: 9 months (Contract)
Location: Richmond, VA (Onsite ONLY)

Job Responsibilities

Issue task orders, schedule interviews and notify vendors about candidate selection(s)
Onboard contractors and arrange for a clean, equipped workspace stocked with the necessary tools
Manage project-related documentation by ensuring all necessary materials are current, properly filed and stored
Prepare and review project related memos, meeting minutes and emails
Manage availability of project tools, calendars for resources, workspaces, and meeting spaces to mitigate interruptions/adverse impact to the project.
Maintain meeting spaces ensuring spaces are clean and stocked with supplies, refreshments, temperature control, and other measures of comfort.
Track shipments, deliveries, store and distribute goods / inventory
Event planning

Job Requirements/Qualifications

10+ years' experience providing administrative support for large-scale projects preferably in water and /or gas utility
Have strong leadership skills and emotional intelligence
Possess exceptional verbal and written communication, organizational, and interpersonal skills
Excellent analytical and problem-solving abilities
Strong multi-tasking skills with ability to switch priorities and focus as needed
Documentation management and ability to use project management tools
Attention to details and the ability to perform under pressure
Time management skills with the ability to meet deadlines
Expert in Microsoft Office Suite, Teams, and Forms

Date Posted: 08 May 2025