Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.
Role description: We are seeking an Administrative Coordinator to join our Technical Advisory Services (TAS) team. This position is vital to ensuring the efficient operation of TAS, which provides a wide range of consulting services.
This role offers a unique opportunity to work closely with TAS leadership and team members to support the overall functioning of the business. Additionally, the Administrative Coordinator will play a key role in assisting project managers in the successful delivery of assignments, ensuring that projects are well-organized, deadlines are met, and deliverables are of the highest quality. Familiarity with the construction or engineering industry is a plus.
Role accountabilities:Business Development Support - Organize tradeshow attendance, including logistics coordination
- Maintain and update contact data in the CRM system
- Conduct market research as directed by business development leads
- Prepare and edit collateral materials for external and internal use
Administrative Tasks - Organize and schedule team meetings, including forwarding meeting information to new hires
- Troubleshoot IT issues as they arise
- Maintain and update records for team birthdays and work anniversaries
- Update the monthly agenda for team meetings
- Manage exit processes, such as requesting Outlook access for former employees
- Handle shipping logistics (FedEx, USPS, UPS)
Project Support - Work closely with project managers to ensure the successful delivery of assignments
- Create and manage project-specific Team Sites, ensuring proper access and sharing
- Upload and download large volumes of files as needed
- Organize, rename, and structure documents for consistency and accessibility
- Coordinate printing and oversized plotting requirements
- Develop and maintain spreadsheets for project analysis (e.g., Pay App summary, Meeting Minute summary, etc.)
- Convert PDFs to Word or Excel formats and ensure proper formatting
- Review project reports for consistency and accuracy
- Compile exhibits and tabs for project deliverables (digital or hard copy)
- Extract files from Bluebeam and archive/retrieve documents as needed
- Format Word, Excel, and PowerPoint files for team and client use
Software Proficiency - Microsoft Office Suite (Word, Excel, PowerPoint) - Advanced Excel proficiency is essential.
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- E-Builder
- Everlaw
- Bluebeam
Qualifications & Experience: - Exceptional organizational and time-management skills
- Proactive and independent work ethic
- Strong collaboration skills to effectively support leadership, team members, and project managers
- Familiarity with the construction/engineering industry is preferred
- Advanced proficiency in Excel, with experience in creating and managing complex spreadsheets
- Ability to multitask and prioritize responsibilities in a dynamic environment
Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $65,000 - $95,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.