Administrative Coordinator

Salary : $51,489.32 - $77,233.98 Annually
Location : BLDG & MIN. HSG.- 12340 NE 8th AVE North Miami, FL
Job Type: Full-Time
Job Number: 2025-040
Department: Neighborhood Services
Opening Date: 04/30/2025
Closing Date: 5/9/:59 PM Eastern

Description

Performs difficult secretarial and clerical tasks, deals with overseeing the special magistrate process. This is important clerical work and is distinguished from subordinate classifications by the requirements of a broader knowledge of the City or a major department's operations. The employee in this class has frequent contact with other units of government and handles a variety of matters with a view toward conserving the time of a superior. Considerable judgment and tact are required in handling the many diverse problems that occur. Immediate supervision may be exercised over several subordinate clerical personnel.

Essential Job Functions

• Takes and transcribes difficult dictation involving technical, legal, financial, personnel or engineering terminology, including minutes of official meetings;
• Prepares replies to correspondence from brief dictated notes or on own initiative;
• Performs several administrative duties for a department such as compiling and preparing statistical records;
• Types complex statistical and other reports;
• Screens visitors, telephone calls and incoming mail and personally answers inquiries which in the employee's judgment do not require the supervisor's attention;
• Makes appointments for supervisors and reminds them of appointments or other matters that should be called to their attention;
• Prepares requisitions, vouchers, budget forms and other data.
• Maintains personnel records for the department
• Responds to inquiries related to Public Records Requests
• Reproduces documents as requested
• Orders supplies for the department and keeps tracks of inventory and budget
• Customer Service back up to Administrative Specialist/Clerk
• Provides property Ownership changes on system as requested by staff
• Approve time in Executime weekly
• Administer staff equipment/Collect staff equipment
• Other duties as required by management.

Minimum Requirements

• High school graduation or equivalent plus four to five (4-5) years progressively responsible experience in clerical and secretarial work involving special magistrate preparation.
• Written and verbal communication skills in English, as well as verbal communications skills in additional language(s) as may be determined based on constituent population.

Skills

• Thorough knowledge of office terminology, procedures, equipment, business arithmetic, and English;
• Good knowledge of the operations of City government;
• Ability to take and transcribe difficult oral dictation or proficiency in the use of Dictaphone equipment;
• Ability to type from clear copy or rough draft at a minimum of 30 net words per minute;
• Ability to follow complex oral and written directions;
• Ability to meet top-level officials and others with tact and diplomacy and to maintain effective relations with the public and fellow employees;
• Demonstrated ability to maintain complex clerical records and prepare reports from such records;
• Ability to work under pressure and make decisions in accordance with laws, ordinances, regulations and established procedures;
• Ability to make relatively complex mathematical computations rapidly and accurately;
• Good judgment;
• Tact and courtesy

Healthcare

• Group Health/Dental/Vision Insurance: HMO and dependent coverage is available
• Life Insurance: One times employee's gross annual salary. Dependent coverage is available.
• Disability Insurance: Optional coverage available
• Flexible Spending Accounts/ Dependent Care Savings Accounts
• Employee Assistance Program (EAP)
• Wellness Events and Fitness Classes
• On-The-Job Injury Benefits: Worker's Compensation and Supplemental Pay Benefits, when applicable

Retirement

• Pension: (General Employees) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS)
• Pension: (Sworn Police Personnel) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS)
• Deferred Compensation: Optional employee contribution to IRA, and 457 Deferred Compensation Plans offered through Mission Square and Corbridge Financial.

Work-Life Balance

• Vacation: Two weeks per year; after five years, three weeks; after fifteen years, four weeks. Accumulation starts on date of hire. There is a six-month waiting period for using vacation time.
• Holidays: Paid holidays, employee's birthday, and two Floating/Personal Holidays
• Sick Leave: Ten days per year; after three years, 11 days; after five years, 12 days. Accumulation starts on date of hire. There is a three-month waiting period for using sick time.

Additional Benefits

• Student Loan Forgiveness: The U.S. Department of Education's Public Service Loan Forgiveness (PSLF) Program may forgive your student loan balance after making 120 qualifying payments while working full-time with a governmental agency. For additional information please visit
• Tuition Reimbursement
• Employee Assistance Trust Fund: A trust fund set up by the City of North Miami to assist employees who are faces with unforeseen emergencies. Participation is on a volunteer basis.
• Reduced pricing for Transit and Tri-Rail Passes
• Legal benefits coverage available -
• Pet Insurance available -
• Free City Library Card
• Merit Increase: Full time employees are eligible for an annual merit increase.
• Salary: Paid on a weekly basis for the previous work week
• Direct Deposit

Benefit Documents
01

Do you possess a high school diploma or equivalent?

• Yes
• No

02

Do you possess four to five (4-5) years of progressively responsible experience in clerical and secretarial work involving special magistrate preparation?

• Yes
• No

Required Question