Job Family STAFF- Support Staff
Grade CT
Salary $13.90 - $21.58
Department School of Education
Reports To Program Manager
Closing Date Open Until Filled
FLSA Status Non-Exempt
First Review Date February 13, 2025
Job Summary The Part-Time Administrative Coordinator assists the School of Education in facilitating the day-to-day office operation.
Duties & Responsibilities - Provides administrative support to the operations of the School of Education (SOE) office
- Assists with general SOE questions and issues
- Assists students by providing general information about SOE programs
- Communicates and provides information by relevant methods, internally and externally, to assist and enable organizational operations
- Files, answers phones and sorts incoming mail
- Prepares flyers for the School of Education
- Maintains appropriate records for administrative personnel
- Contacts students on a regular basis
- Generates responses to student's inquiries
- Maintains and updates student's folders
- Works cooperatively with other departments within Miami Dade College and the Community
- Attends Community and College fairs to provide information regarding the SOE
- Manages a database to track students
- Creates and maintains reports and spreadsheets using a variety of data sources, including mainframe, Access, Excel, Word, and Power Point
- Assists with the coordination of special events
- Performs other duties as assigned
Minimum Requirements - Associate's degree from a regionally accredited institution and two (2) years of experience as a secretary performing related work of a progressively complex nature
- All degrees must be from a regionally accredited institution
- Knowledge and understanding of College organization, goals and objectives, and policies and procedures
- Possess experience in detailed record keeping practices
- Ability to work independently with limited supervision
- Possess good interpersonal skills
- Ability to establish and maintain positive relationships with other employees and the community
- Possess highly developed organizational and clerical skills with an emphasis on precision
- Proficiency in Microsoft Office Applications
- Ability to maintain complex records, meets deadlines, assemble and organize data
- Ability to work evenings and weekends as needed
- Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff
Additional Requirements The final candidate is to successfully complete a background screening and reference check process.