D3 Search is actively recruiting an Administrative Coordinator for a leading international law practice with an office located in Irvine, CA (92614)
Position Title:
Administrative Coordinator
- Note: 3 years' administrative office experience in a professional services or legal environment required.
Location/Map:
Irvine, CA (92614)
Employment Status:
Full-time direct hire employment opportunity. Non-Exempt role (OT-eligible).
Employer Work Model:
Flexible hybrid 3/2 work model.
Position Overview:
The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities. In this capacity, the Administrative Coordinator will:
- Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
- Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
- Coordinate office/social events and office-specific programs;
- Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
- Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
- Work overtime as required; and
- Handle additional administrative projects as assigned.
Proficiencies:
- Advanced proficiency in MS Word and related document editing and comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced proficiency with coordinating training programs and events;
- Advanced proficiency in rules of English grammar, spelling and punctuation;
- Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
- Fundamental proficiency in document management applications (WorkSite).
Education & Qualifications:
- Associate's degree (preferred); Bachelor's degree (preferred);
- At least 3 years of administrative office experience; and
- At least 3 years of experience in a professional services or legal environment (preferred).
Salary/Compensation & Benefits:
Annual salary range is 58-72K (DOE/DOQ). Firm offers a rich and comprehensive benefits package.
If interested in this full-time/direct hire Administrative Coordinator role with this highly respected international law practice located Irvine, CA (92614), and you meet the above qualifications/requirements, please contact the following D3 rep.:
Domenic Ferrante D3 Search
D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.