Salary : $62,963.00 - $98,380.00 Annually
Location : Hastings, MN
Job Type: Full-Time
Job Number: 70700.25.001
Department: FINANCE ADMINISTRATION -
Opening Date: 03/19/2025
Closing Date: 4/2/2025 4:30 PM Central
General Description POSTING TYPE: Open Competitive
DEPARTMENT: Finance
HOURS: 8:00AM-4:30PM
HIRING RANGE: $62,963 - 78,704 /year (107 Grade Level)
SALARY RANGE: $62,963 - $98,380 /year
LOCATION: Hybrid / Administration Center, Hastings
UNION: Non-Union
CLOSE DATE: 4:30 p.m. on April 2, 2025
This position assists the Finance Director and Deputy Directors with coordinating and analyzing departmental activities, managing operational projects, preparing, maintaining, and implementing improvements to department policies and procedures.
Who We Are Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence in public service, with a focus on four values: Service, Integrity, People, and Innovation.
Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.
Minimum Qualifications • Bachelor's Degree in Business, Public Administration, Communication AND
• Minimal three years of office management or project management experience
OR
• An equivalent combination of education and experience.
PREFERRED EXPERIENCE BEYOND MINIMUM QUALIFICATIONS:
• Progressively increased experience managing in government, accounting, human resources or computer software and information systems.
Duties & Responsibilities These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Assist Finance Director and Deputy Director's with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
2. Collect, analyze, and disseminate organizational management indicators and outcome measures.
3. Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
4. Represent the organization and serves on committees for special projects.
5. Recommend and maintain policies and procedures, monitor consistent implementation and application.
6. Assist and support organizational management in hiring and confidential processes and procedures.
7. Coordinate Board Committee processes, prepares, maintains, and tracks Requests for Board Action (RBA's) through the process.
8. Administers and maintains the department SharePoint sites and Teams channels.
9. Coordinates and administers onboarding procedures and tasks for the department.
10. Maintains system access and equipment inventory and phone tree for Finance Department.
11. Orders equipment and supplies for the department.
12. Facilitates and prepares meeting agendas and presentations for Finance Leadership Team meetings.
13. Assists with department mail distribution.
14. Assists with processing AP for the Finance Department.
15. Performs other duties as assigned.
ESSENTIAL FUNCTIONS: 1-13
Knowledge, Skills & Abilities and Work Environment- Knowledge of County and department policies, programs, and procedures.
- Knowledge of Minnesota statutes.
- Knowledge of accounting, statistical reporting and evaluation principles.
- Skilled in tracking and evaluating processes and systems.
- Ability to communicate effectively both orally and in writing.
- Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
- Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
- Ability to handle multiple tasks efficiently and effectively.
- Ability to plan, implement, and evaluate divisional management systems.
- Ability to exercise initiative, discretion, trust and independent judgment.
WORK ENVIRONMENT: The work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as briefcases, notebooks, and work papers. The work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.
SELECTION PROCESS:. The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.
Visit our Benefits site for more information.
01
Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Please select the highest level of education completed or degree held. (Degree must be held by the closing date of this recruitment.)
- High School Diploma or G.E.D equivalent
- Professional/Technical Certificate equivalent to 1 year of full-time post-secondary education
- Associate's Degree
- Bachelor's Degree
- Master's Degree or above
03
How many years of full-time equivalent experience do you have working as an administrative coordinator, office support lead, or closely related position in a public or private setting?
- No relevant experience
- Less than 1 year
- 1 year
- 2 years
- 3 years
- 4 years
- 5 or more years
04
Describe your experience below that supports your response to the question above. If you have no experience, write "none" in the space below.
05
Do you have any experience in Governmental Accounting or working in a Finance setting?
06
Which of the following do you have experience with? (Check all that apply)
- Organizing detailed, technical, and complex information
- Handling and maintaining confidential information
- Presenting and facilitating meetings
- Supporting executive level directors, managers, or elected officials
07
Describe your demonstrated ability to interact with customers, coworkers, and the public in the following areas. A) Preparing Requests for Board Action. B) Utilizing MS Teams and SharePoint applications.C) Researching and providing information to internal and external customers.
08
The full salary range for this position is $62,963 - $98,380 and preferred hiring range is $62,963 - 78,704 annually. The amount that is offered is depended on the candidates' overall skills education, experience and internal equity. The offer would also include the County's benefits package.Taking that information into consideration, what would be the minimum salary you'd accept if selected for the position?
09
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the
one source that most closely describes how you
first learned about this opportunity.
- Facebook
- Friend, Family or Colleague
- InDeed
- Job Fair or Dakota County Event
- Job Interest e-mails from Dakota County
- JobsInMinneapolis/StPaul
- League of Minnesota Cities
- LinkedIn
- Minneapolis
- Minnesota
- Minnesota Works Website
- Minnesota Jobs
- Minnesota Association of Counties
- Monster
- Professional Association Website
- Referred by a Dakota County Employee
- St Paul
- College Website, Instructor, Career Services
- Dakota County Website
- Other
10
If you selected "other" above, please indicate where you heard about this opportunity with Dakota County.
Required Question