Administrative Coordinator

Logo:
Posting Number:

STA00369PO25

Job Family:

Administrative Support

Job Function:

Administrative Services

USC Market Title:

Administrative Coordinator

Link to USC Market Title:
Job Level:

P1 - Professional

Business Title (Internal Title):

Administrative Coordinator

Campus:

Columbia

Work County:

Richland

College/Division:

University Libraries

Department:

LIBR Administration

State Pay Band:

5

Approved Starting Salary:

$41,258

Advertised Salary Range:

$41,258 - $51,572

Part/Full Time:

Full Time

Hours per Week:

37.5

Work Schedule:

Monday through Friday, 8:30 a.m. to 5:00 p.m.

Must be willing to work a flexible schedule to meet the needs of the department.

Basis :

12 months

Job Search Category:

Administrative

About University of South Carolina:

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary:

Reporting to the Assistant Dean of Administration, the Administrative Coordinator serves as the Office Manager for the Administrative Offices of University Libraries. Position manages the front office and supports the Associate Deans; processes all hiring of students; processes all travel reimbursements for faculty, staff, visitors, and applicants; coordinates event management for University Libraries, including internal and external requests; manages the purchasing of supplies (office and archival) for all departments within University Libraries; and manages all-library communications across Libraries listservs.

Job Related Minimum Required Education and Experience:

Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications:

Ability to supervise, assign duties and review work of others.

Knowledge/Skills/Abilities:

Knowledge of modern office practices, procedures, and equipment. Ability to maintain confidentiality. Ability to effectively plan and organize work activities to prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to deal courteously and effectively with internal and external customers. Ability to exercise sound judgment and discretion in interpreting and applying policies and procedures.

Job Duty:

Serves as central point of contact for the administrative office by answering telephones, greeting patrons and guests, and providing support for Assistant/Associate Deans (5), to include scheduling, meeting preparation. Provides backup assistance to Executive Assistant for Dean of Libraries. Ensures office is open and covered from 8:00 am - 5:00 pm. Supervises temporary or student workers for the administrative offices.

Essential Function:

Yes

Percentage of Time:

10

Job Duty:

Manages the hires of all student workers, undergraduate and graduate, for University Libraries system, including changes and separations, approximately 300 per academic year.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Manages and maintains travel records for all library personnel and library guests. Includes arranging trip itineraries, purchasing tickets, making reservations, and submitting reimbursements through PeopleSoft.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Plans, coordinates, and manages event components including, but not limited to fee negotiation, space reservation. Works closely with Building Manager and Assistant Dean to ensure events are successful and managed appropriately. May work outside of business hours during event coordination.

Essential Function:

Yes

Percentage of Time:

20

Job Duty:

Coordinates with directors regarding acquisition of necessary supplies needed for programs. Submits order for approval, orders supplies, and distributes across University Libraries system (MIRC, Music Library, Hollings Library, South Caroliniana Library, and Thomas Cooper Library). Responsible for all supplies kept in stock on a continuous basis.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Performs other duties as required for the daily operation of the library.

Essential Function:

No

Percentage of Time:

5

Job Duty:

Coordinates and sends out mass email blasts as needed and directed by Dean of Libraries, Assistant/Associate Deans, and Directors.

Essential Function:

Yes

Percentage of Time:

5

Job Duty:

Has primary responsibility for Time/Labor & Absence Management. Runs queries, monitors exceptions and communicates exceptions with supervisors and employees. Ensures timesheets and absence requests are submitted and approved by the deadlines.

Essential Function:

Yes

Percentage of Time:

15

Safety Sensitive or Security Sensitive:

No

Hazardous weather category:

Non-Essential

Number of Vacancies:

1

Job Open Date:

05/14/2025

Job Close Date:

06/28/2025

Open Until Filled:

No

Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 28, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

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EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.