Job description: We are seeking highly organized Administrative Assistant to provide critical support to senior stakeholders and internal teams. This role requires strong project management, communication, and problem-solving skills in a fast-paced environment.
Key Responsibilities:- Provide executive-level administrative support, including travel coordination, calendar management, and expense processing.
- Develop and maintain project plans to ensure timely and accurate deliverables.
- Plan and manage logistics for internal and external events, client meetings, and staff functions.
- Coordinate Webex meetings and manage incoming/outgoing communications.
- Prepare reports using Excel and develop/edit PowerPoint presentations for client meetings.
- Process invoices, manage visitor logistics, and maintain departmental reports.
- Utilize various administrative systems such as Concur, Tableau, Outlook, and e-procurement tools.
- Partner with other assistants to provide seamless support across multiple locations.
Qualifications:- Bachelor's degree with 3-5 years of administrative experience in a financial institution.
- Strong Microsoft Office Suite skills, particularly in Excel, PowerPoint, and Outlook.
- Excellent organizational and time management skills with the ability to multitask.
- Strong verbal and written communication skills, demonstrating professionalism and confidentiality.
- Experience in event planning, project management, and executive support.