AutoScale Ventures is seeking a motivated Business Administrator to work closely with our CEO out of our office in Bellevue, WA, joining a global team of around 60+ people spread across the United States, Canada, the Philippines, India, Pakistan, and China, to work on a few ambitious ventures around leveraging the power of comprehensive, well-organized datasets to promote a more fair and transparent world.
Work Setup:
- Location: On-site in Bellevue, WA
- Core Hours: Mon-Fri 9:30am - 4:30pm
- Additional Hours on Weekends / Holidays: 1-4 hours/day as needed
Responsibilities:
Operations:
- Organize and complete administrative tasks related to business operations including mails, vendor management, contracts, compliance, etc.
- Coordinate and communicate with clients, vendors, partners, and relevant stakeholders.
- Maintain detailed documentation and create structured workflows for operational efficiency.
- Analyze business needs and propose initiatives and process improvements to drive efficiency and growth.
- Make independent, high-level decisions to ensure smooth day-to-day business operations, balancing priorities effectively.
Project Management:
- Manage cross-functional projects from conception to execution, ensuring deliverables are met on time and within scope.
- Undertake special projects & tasks (big + small) to help our businesses grow & improve.
- Develop strong and deep relationships with employees (past, present, and future), fostering a collaborative and efficient work environment.
- Assist in talent acquisition and onboarding processes to build and strengthen the team.
Qualifications & Skills:
- At least 2-3 years of experience supporting C-suite executives working in a tech or startup environment.
- Strong background in project management, administrative operations, and strategic planning.
- Experience managing complex schedules, workflows, and high-priority tasks in a fast-paced environment.
- Ability to assess challenges quickly, propose actionable solutions, and make independent high-level decisions.
- Strong problem-solving skills and adaptability to shifting business needs.
- Proven ability to manage multiple projects simultaneously while meeting deadlines.
- Exceptional attention to detail and ability to maintain accuracy in high-pressure situations.
- Ability to communicate effectively with internal teams, external partners, and senior executives.
- Professionalism in handling sensitive and confidential information.
- Strong experience with business tools such as Google Workspace, ClickUp or similar project management tools.
- Ability to quickly learn and adapt to new technologies and systems. l
- High levels of initiative, self-motivation, and adaptability to evolving business needs.
- Programming experience is a plus but not required.
Company Values:
- Be Transparent: Can you admit what you don't know and be open about bad news as it happens?
- Honor Our Commitments: Can you be selective in what you undertake and disciplined in your delivery?
- Go Deep: Do you have the curiosity for gaining a deep understanding of each aspect of the projects you take on?
- Never Stop Improving: Do you have the initiative to drive longer-term improvements with every task you take on?
Compensation and Benefits:
- Base Salary: $60,000 annually
- Profit Sharing
- Medical and Dental Insurance
- 401(k) Matching
- Paid Time Off: 12 days annually
- Paid Holidays