Title: Administrative Coordinator
Location: New York, City 10022
Duration: Long Term Contract
Compensation: $33hr -$35hr
Work Requirements: US Citizen, GC Holders or Authorized to Work in the US
- Mon- Fri 8:30- 5:30 or 9- 6pm
- Hybrid schedule
- Corporate Environment
Job Summary Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to Office Operations and Administration Management. The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience. Additionally, this role will include working with the Administration Director to help organize and execute special projects.
Key Responsibilities Administrative & Executive Support - Support the Administration Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, and other ad-hoc requests.
- Work closely with the Administration Director on ad-hoc projects.
- Manage Office Operations team deliverables to ensure exceptional service to clients.
Office & Facilities Management - Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.
- Function as the point-of-contact for various facilities items such as the security system and ID badges.
- Support the set-up and/or modifications of office space, including coordination of logistics.
- Provide support with upkeep of facilities and liaise with building management and vendors.
- Track all facility repairs and maintain office equipment in good working condition.
Operational & Records Management - Establish, organize, and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.
- Assist with Business Continuity plans and activities.
- Process invoices and expense reports.
- Manage print and marketing material inventory as well as reprints.
- Provide back-up support for the reception desk.
Knowledge, Skills & Abilities
Knowledge of: - Principles and practices of customer relations, marketing, and communications.
- Fundamental investment concepts, practices, and procedures used in the securities industry.
Skill in: - Coordinating marketing and communication project activities.
- Conducting research using the Internet and other resources, compiling results, and preparing reports.
- Operating standard office equipment and using required software, including word processing, spreadsheet, graphics, database, and internet reference service applications.
Ability to: - Communicate effectively, both orally and in writing, with all organizational levels.
- Work independently and manage multiple projects with changing priorities in a fast-paced environment.
- Provide a high level of customer service.
Our benefits package includes: - Comprehensive medical benefits
- Competitive pay, 401(k)
- Retirement plan
- and much more.
About INSPYR Solutions Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.