Job Description The agency is seeking highly motivated applicants with a desire to provide high quality internal and external customer service. This recruitment effort is intended to fill one position that will function similarly to an executive assistant (having the capacity to flex from notetaking to leadership among peers), particularly in frontline operations/records production and management, talent acquisition and management, and FOIA officer duties. Moreover, the incumbent will work directly for and closely with the Director. Additionally, the incumbent will cross-train with the agency's Accountant in the short term and incrementally thereafter and do the same regarding the development of said position transition tool and other succession planning living, breathing documents.
Applications/applicants will be assessed for considerable knowledge of office systems, business practices, and administration/operations, working knowledge of principles, practices, and techniques of supervision, and computer skills among other criteria. Therefore, applicants are encouraged to document these and other skillsets required to effectively fill this position.
Title Description- Administrative Coordinator II is the advanced level in the class series for Administrative Coordinator. The incumbent will be responsible for providing administrative support by coordinating complex administrative functions and projects for the Director. The Administrative Coordinator II is distinguished from Administrative Coordinator I by being responsible for planning, coordinating, and performing complex administrative activities while providing guidance and/or supervision to other clerical or administrative staff.
General Work Tasks (Illustrative Only) - - Oversees the work of administrative support staff to ensure the efficiency of administrative and business processes, programs, and agency;
- Recommends and processes appropriate personnel actions;
- Applies knowledge of policies, rules, regulations for administrative areas assigned;
- Plans, implements, and coordinates special projects, staffing, and resources and prepares or supervises the preparation of management reports;
- Provides training in administrative practices and procedures for staff;
- Handles multiple administrative responsibilities; and
- Serves as a liaison for management regarding administrative/operational issues.
Knowledge, Skills, and Abilities: Knowledge- Considerable knowledge of: office systems, business practices and administration; business English; basic math; and programs, operations, and administrative policies and procedures. Working knowledge of: principles, practices, and techniques of supervision. Some knowledge of: budgeting and financial principles and practices.
Skills- Skill in: operating a variety of automated office equipment, including calculator and fax/copier, and the use of computer-driven word processing, spreadsheet, graphics, and file maintenance programs.
Abilities- Demonstrated ability to: supervise diverse administrative/operational functions; plan and schedule work activities of others; read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations by researching information through several processes; exercise appropriate judgment in establishing priorities, schedules, and work methods; perform basic budgeting and/or accounting functions; exercise sound judgment in the interpretation of situations and recommendation of administrative or personnel actions; and communicate effectively both in writing, such as summaries, reports, minutes, and talking points, and orally for presentations.
Education and Experience- High school diploma supplemented with course work in a business education program or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative and leadership or supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Preferred Qualifications: Experience as an executive assistant to an agency head; supervisory experience in a professional office setting, preferably governmental
Special Requirements: Valid Virginia Driver's License. Employment is contingent upon satisfactory results of fingerprint-based criminal history and the Virginia Department of Social Services Central Registry inquiries. Additional employment-related inquiries may be required.
Mecklenburg County Department of Social Services is an equal opportunity employer and honors the Commonwealth's veteran's hiring preference.
Special Instructions to Applicants: Any interview offer is based solely on the information provided within the application submitted. Hand-delivered applications and any received by mail, email, or fax will not be accepted.
About Us VDSS is one of the largest Commonwealth agencies, partnering with 120 local departments of social services, along with faith-based and non-profit organizations, to promote the well-being of children and families statewide. We proudly serve alongside nearly 13,000 state and local human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizen have access to best services and benefits available to them.