Administrative Coordinator II - Agriculture & Land Resources

This job posting expires at 11:59PM on June 20, 2025. No applications can be submitted after 11:59PM on June 20, 2025.

Job Title: Administrative Coordinator II - Agriculture & Land Resources

Department: Agriculture and Land Resources

External Hiring Range: $25.77 - $28.13

Compensation Grade: 2007

Pay Range: $25.77 - $36.08

Posted Internally and Externally

Agriculture and Land is hiring an Administrative Coordinator II.

This is a full-time, in-person position located at 49 Mount Carmel Rd. Hours are Monday through Friday, 8:00 AM to 5:00 PM.

In this role, you will handle financial transactions, serve as a liaison to advisory boards, and act as the office's HR Partner. Core responsibilities include preparing financial reports, managing inventory, coordinating schedules, and keeping leadership informed on key administrative matters.

You'll be joining a dynamic and welcoming team of 18 high-energy professionals whose work spans everything from home horticulture and large-scale agriculture to nutrition and family and consumer sciences.

The ideal candidate will have experience as an Office Manager or Project Manager. Strong attention to detail, excellent time management, and cross-organizational collaboration skills are essential. This role supports both local and state-level initiatives, offering a broad and meaningful scope of work.

Come grow with us.

Purpose of the position:

The purpose of this position is to provide comprehensive administrative, financial, and program support to the Agriculture and Land Resource Department. This includes serving as the primary liaison for three advisory boards, coordinating all aspects of board communications and meeting logistics, managing division reporting requirements, and supporting community outreach efforts. The position also oversees various financial processes such as supplier setup, contract processing, invoice and payment tracking, and procurement for two departments. Additionally, this role is responsible for maintaining website content, producing a quarterly newsletter, coordinating public events, and contributing to the overall visibility and effectiveness of departmental initiatives.

Minimum Education, Training and/or Experience (required at time of hire): Minimum Education, Training and/or Experience (required at time of hire): Associate degree from an accredited college or university with major coursework in related field and three (3) years of administrative, management, or closely related experience; or equivalent combination of education or experience.

Additional Training and Experience: Experience in event planning, board management, and website content management preferred.

Essential Functions of the position:

• Perform administrative support functions such as compiling, posting, or recording information from a variety of sources that usually involve calculations, research, and verification of information. Functions may include completing forms, reports, questionnaires, and other similar documents.
• Coordinate, process, and record financial and budget information and transactions for the department, including requisitions, monthly purchase statements and billing payments.
• Process personnel actions that affect changes in employee status such as pay increases, transfers, promotions, and terminations; may assist with department time keeping functions including entering leave, reconciliation of payroll, and employee correspondence related to payroll matters.
• Perform administrative support work such as data entry or retrieval, creating spreadsheets, work tickets, correspondence, recordkeeping, and functions that may require interpretation, judgment and determining appropriate processes to be used.
• Interact with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints; provide information on policies and procedures; and perform other similar types of administrative support activities.
• Responsible for coordinating, research and execute assigned projects and tasks.
• Performs other related duties as assigned.
• Board Liaison & Administration:
  • Serve as the primary liaison for three separate advisory boards: Agricultural Advisory Board, Land Conservation Advisory Board, and Soil and Water Conservation District Board of Supervisors.
  • Record and prepare meeting minutes for all board meetings, ensuring accuracy and timely distribution.
  • Manage the creation and distribution of monthly board packets, ensuring all necessary materials are included and delivered on time.
  • Coordinate all communications with board members, including follow-ups, reminders, and responding to inquiries.
  • Onboard new board members, providing them with necessary orientation, documentation, and support.
• Event Planning & Outreach:
  • Manage logistics for quarterly Friends of Ag events and other outreach activities, including securing venues, ordering food, and organizing RSVP lists.
  • Coordinate event materials, including securing speakers and managing event materials and presentations.
  • Create announcements for events and ensure they are communicated effectively to all stakeholders.
  • Engage in community outreach through potential social media platforms and other methods to promote division activities.
• Website & Content Management:
  • Manage and update content on the department's website to ensure accuracy and relevance.
  • Serve as the primary point of contact for website updates, ensuring timely and appropriate content is added.
• Develop and produce a quarterly newsletter for distribution to stakeholders, ensuring content is relevant and up-to-date.

Knowledge, Skills, Abilities:

• Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.
• Knowledge of department's office systems, practices, procedures, and administration.
• Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software including advanced knowledge of Microsoft Office software. (Specifically, Word, Excel, and Outlook) as well as the ability to stay current with emerging office technologies.
• Possess solid financial, analytical, business, and problem-solving skills. Competency to ensure proper accounting of County transactions and to assure the protection of assets through proper existence and adherence to adequate internal controls.
• Ability to effectively evaluate and process forms; verify data for accuracy, completeness, and compliance within established procedures; enter data into computer system, monitor, calculate and submit time sheets, maintain confidential files and data; identify problems and propose feasible solutions.
• Ability to type, compose and edit correspondence, memos, letters, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for use in reports.
• Ability to coordinate department schedules, appointments, projects, travel arrangements, room reservations and major events.
• Initiate and answer telephone calls; screen and direct calls; greet visitors and direct to appropriate personnel; route and distribute incoming mail and other materials; prepare outgoing mail and packages.
• Engage in meaningful and intentional professional development appropriate for areas of responsibility.
• Knowledge of governance processes and the ability to facilitate board meetings, including preparing agendas, recording accurate minutes, and following up on action items.
• Skill in managing multiple schedules and coordinating the availability of board members and speakers for meetings and events.
• Ability to handle sensitive information with discretion and maintain confidentiality when dealing with board matters and personnel changes.
• Knowledge of event planning logistics including securing venues, arranging catering, and coordinating attendee communication.
• Skill in organizing large-scale events, including managing RSVPs, coordinating materials, and ensuring smooth day-of execution.
• Ability to engage with community stakeholders, including maintaining professional relationships and ensuring their needs are met for events and outreach activities.
• Skill in updating websites to ensure they remain current and user-friendly.
• Ability to manage social media accounts, including creating posts, engaging with followers, and promoting events or initiatives online.
• Knowledge of digital communication strategies, including creating content for newsletters, websites, and social media that aligns with department goals.

In order to uphold internal pay parity and equity, salaries are non-negotiable for new and current Buncombe County employees. All new employees are paid according to their years of relevant education and experience above minimum requirements for the position and employees have the opportunity to obtain pay increases via cost of living increases and promotions.

Buncombe County Government realizes the importance of a diverse professional workforce and the need to foster a responsive and innovative organizational culture, one that fully engages all of our employees, honoring and building on each employee's unique experiences, opinions, and perspective.
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