Description Role Mission:
IDEA Administrative Assistants provide clerical support to all aspects of the principal's work so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for day-to-day operations and school events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.
Position Overview:
- ISchool Year - may include non-traditional hours as assigned in advance by the principal to support with evening/Saturday school events
- This role reports to the Campus Principal.
- This role has no direct reports.
What We Offer
Compensation:
- Starting compensation for this role is set at an hourly rate based on relevant experience with the typical starting range falling between $18.49 for 0 years of experience and $23.11.
Other Benefits:
We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:
- Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
- Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
- Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and an employer-matched contribution to state pension system. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.
Location:
This is a full-time on-site position located on the school campus in the Greater Cincinnati Region. Preference will be given to candidates who live in Cincinnati, or who are willing to relocate.
What You'll Do - Accountabilities
In this role you will:
- Manage principal's correspondence, including answering incoming phone calls, emails, and letters
- Plan, prepare, and update principal's calendar
- Schedule events and plan logistics for meetings
- Reconcile credit cards and prepare monthly expense reports
- Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
- Cover the front office during receptionist lunch breaks or vacancies
- Provide supervision during lunch/recess duty
- Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
- Call families of absent students each day
- Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
- Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
- Onboard new students and families throughout the year as needed on behalf of principal
- Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
- Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments
- Complete other duties as they arise or are needed by the principal
What You Bring - Competencies
Knowledge and Skills:
- High-level proficiency with Microsoft Office
- Proficient keyboarding skills
- Effective communication and interpersonal skills
- Exceptional organizational skills
- Ability to follow written instructions
- Experience working in an administrative support position
- Ability to think proactively and work with minimal direction
- Ability to pleasantly communicate with all levels of staff and the public
Required experience:
- Education: High school diploma required, associate's or bachelor's degree preferred
- Years of experience: 2+ years' experience working in an administrative support position
Physical Requirements:
- Must be able to sit for extended periods of time without being able to leave the work area.
- Must be able to climb step-ladders as needed to access materials and supplies
- Must be able to lift and carry or otherwise move 35 pounds regularly for deliveries
- Physical ability to work around small children including sitting, standing, running and climbing stairs.
- Must be able to lift and carry small children up to 40 pounds in case of emergency.
- Must be able to work in indoor and outdoor environments, including in times of excessive heat or cold to support arrival and dismissal of students
We look for Team and Family who embody the following values and characteristics:
- Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
- Has demonstrated effective outcomes and results, and wants to be held accountable for them
- Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
- Works with urgency and purpose to drive student outcomes
- Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
- Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
- Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
- We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
About IDEA Public Schools
At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States.
IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report's top high schools lists. IDEA serves nearly 75,000 college-bound students in 137 schools across Texas, Southern Louisiana and Florida and is on-track to maintain its legacy of sending 100% of its graduates to college.
When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.
Staff Culture and Belonging
At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here.
To Apply
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