Administrative Coordinator 4

Salary : $2,732.00 - $4,682.00 Monthly
Location : New Orleans, LA
Job Type: Classified
Job Number: LSUNOy25/04t
Department: LSU Health Sciences Center-New Orleans
Opening Date: 04/04/2025
Closing Date: 4/10/:59 PM Central

Supplemental Information
LSU Health New Orleans Division of Animal Care is seeking motivated applicants for the position of Administrative Coordinator 4.

Rate of pay of dependent on applicants' qualifications.

Core competencies include:

• Communicating Effectively: The ability to relay information correctly ana appropriately to connect people and ideas.
• Focus on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Duties and Responsibilities include but not limited to:

• Input data and necessary relevant information into complex animal population database (MS Access) which is used to generate monthly itemized Internal Transaction (IT) billing statements for animal husbandry services
• Troubleshoot the MS Access database with the assistance of the Division's Director and/or LSUHSC Information Systems staff
• Receive notification via email, telephone, or fax of incoming animal shipments from multiple vendors
• Compare and verify faxes received to packing slips that arrive with animal shipments to ensure accuracy
• Process internally generated IACUC forms and space request housing forms. Reconcile protocol numbers and secure appropriate signatures
• Distribute monthly itemized IT billing statements for all Animal Care charges via email or fax to designated departmental or center business managers and/or principal investigators
• Receive incoming supplies/packages. Verify shipments against packing slips. Answer multi-line telephone system

Please list all relevant work experience and education in the "Work History" section of your application, Experience not listed will not be considered. Resumes will not be accepted in lieu of a completed application.Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans - Benefits

Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits

• This is a Civil Service Position.
• Pre-employment Drug testing and Criminal Background check are required.
• This position will require selected applicant to be in a probationary status for at least 6 months.

To apply to this posting, click on the following link:
For further information about this vacancy contact:
Timethia Brown HR Specialist
LSU Health Sciences Center
HR Management Department

LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management ().
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Differs from Administrative Program Specialist A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work

NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:

Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.

Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System . LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ,
• Louisiana School Employees Retirement System , among others