Administrative Coordinator 3

Salary : $2,387.00 - $4,089.00 Monthly
Location : Shreveport, LA
Job Type: Classified
Job Number: 207509
Department: Caddo Levee District
Opening Date: 03/26/2025
Closing Date: 4/18/:59 PM Central

Supplemental Information

About this position:
The position will be filled as a WAE, part-time position, and the incumbent's hours may not exceed 1245 hours within a 12-month period.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Demonstrating Innovation: The ability to generate original ideas that create value, improve processes, or provide new products or services.
• Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Driving Vision and Purpose: The ability to consistently communicate a compelling picture of the vision and purpose of the organization.
• Managing Performance: The ability to direct and to evaluate the work of employees.
• Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:
Penny Adams
Caddo Levee District

Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work

Actively learning, demonstrating, and then teaching how to categorize, label, scan documents.

Managing large volumes of documents efficiently by organizing them into batches for scanning.

Sorting, aligning, and preparing documents for scanning, including removing staples or paper clips. Assigning appropriate file names and indexing scanned documents according to established protocols for easy retrieval.

Scanning all records (i.e. documents, maps, and pictures), and dividing operation records and historical records in a digital format on a server.

Converting physical documents by scanning them and converting older digital formats into QCRPDF format.

Ensuring high quality images are captured while maintaining accuracy and proper file organization. Checking scanned images for clarity, legibility, and completeness, adjusting scanner settings as needed to optimize image quality. Identifying and resolving scanning errors, such as
skewed images or unreadable text.

Performing tasks of document preparation, quality checks, and adherence to confidentiality standards when handling sensitive information.

Performing many clerical procedures, including maintenance of all office records and management of scanning supplies.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System . LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ,
• Louisiana School Employees Retirement System , among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

• 1= I have no experience and/or am uncomfortable accepting direction
• 2= I have limited experience or require assistance to accept direction
• 3= I can accept direction
• 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.
03

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• 1= I have no experience and/or am uncomfortable following policies and procedures
• 2= I have limited experience or require assistance to follow policies and procedures
• 3= I can follow policies and procedures
• 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

04

FPP: Explain your rating by providing specific and relevant examples in the box below.
05

MSy: Rate your ability to manage systems based on our definition: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

• 1= I have no experience and/or am uncomfortable managing systems
• 2= I have limited experience or require assistance to manage systems
• 3= I can manage systems
• 4= I can manage systems and help others improve their ability to manage systems

06

MSy: Explain your rating by providing specific and relevant examples in the box below.
07

MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

• 1= I have no experience and/or am uncomfortable managing time.
• 2= I have limited experience or require assistance to manage time
• 3= I can manage time
• 4= I can manage time and help others improve their ability to manage time

08

MT: Explain your rating by providing specific and relevant examples in the box below.
09
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