Administrative Coordinator 3

Salary : $2,387.00 - $4,089.00 Monthly
Location : Alexandria, LA
Job Type: Classified
Job Number: 08/10099/AC3/03.31.2025-RD
Department: DOTD-Engineering & Operations
Division: District 8- Alexandria
Opening Date: 03/31/2025
Closing Date: 4/7/:59 PM Central

Supplemental Information
DISTRICT 08- UNIT 001 -DISPATCHER/RECEPTIONIST

JOB NUMBER: 08/10099/AC3/03.31.2025-RD POSITION NUMBER: 10099

ADMINISTRATIVE COORDINATOR 3

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

No Civil Service test score is required in order to be considered for this vacancy.
DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM Workforce Development on training guidelines.

Please visit our DOTD Career Center for more information about our agency:

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

This posting may be used to fill multiple vacancies.

An ideal candidate will possess the following competencies:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws

For further information about this vacancy contact: Shuntel Davis, ADA of Business,

"The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type."

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here: Louisiana Rehabilitation Services - Vocational Rehabilitation - Louisiana Workforce Commission (laworks.net) .

Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Concepts

Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:
Advanced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
May supervise 1-2 lower-level personnel.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at

Parental Leave - Up to six weeks paid parental leave
More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement- State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System . LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ,
• Louisiana School Employees Retirement System , among others

01

Are you a probational LA-DOTD employee?

• Yes
• No

02

Are you a permanent LA-DOTD employee?

• Yes
• No

03

Are you a current or former employee of the State of Louisiana?

• Yes
• No

04

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".
05

Do you possess a valid driver's license?

• Yes
• No

06

What are your career interests?
07

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively
• 2= I have limited experience or require assistance to communicate effectively
• 3= I can communicate effectively
• 4= I can communicate effectively and help others improve their communication

08

CE: Explain your rating by providing specific and relevant examples in the box below.
09

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• 1= I have no experience and/or am uncomfortable demonstrating accountability
• 2= I have limited experience or require assistance to demonstrate accountability
• 3= I can demonstrate accountability
• 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

10

DA: Explain your rating by providing specific and relevant examples in the box below.
11

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• 1= I have no experience and/or am uncomfortable following policies and procedures
• 2= I have limited experience or require assistance to follow policies and procedures
• 3= I can follow policies and procedures
• 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

12
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