Administrative Clerk

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description
FACILITY/GROUP SPECIFIC RESPONSIBILITIES

Performs general clerical duties to include but not limited to: answering phones, copying, scanning, mailing, uploading documents, and directing visitors
Collects mail and scans to DH AP email
Verifies general PO and freight invoices to backup paperwork to ensure readiness to process for payment
Verifies pricing on rework invoices and makes sure they have been maintained
Handles GL coding for utilities and freight invoices
Emails for approval on all utilities and freight
Maintains/Receives all general PO's ensuring all required documentation has been received
Work vendor statements weekly
Uploads documentation into the OnBase platform
Upload environmental information into the Enablon database
Assist with maintaining HSE documentation and files
Runs and works reports assigned as necessary
Completes assignments received from the Office Manager using established processes and procedures.
All other duties assigned by the Office Manager

Additional Qualifications/Responsibilities

EDUCATION & EXPERIENCE QUALIFICATIONS

High School diploma or equivalent
Interact with personnel in other departments
Proficient with Microsoft Office (Excel, Teams, Outlook)
May be required to work extended hours through the week or weekends due to company needs
Maintain the work environment as outlined by the Office Manager
All other duties assigned by the Office Manager