Administrative Clerk

Salary: $13.50 - $15.65 Hourly
Location : Bob Crane Community Center, OH
Job Type: Part-Time
Job Number: 00896
Department: Parks & Recreation
Opening Date: 04/11/2025
Closing Date: 4/21/:59 PM Eastern

Description
JOB RESPONSIBILITIES: Under general supervision, performs general administrative and clerical support (e.g., typing, filing, data entry, transcribing notes, answering telephones, processes financial transactions, and other general clerical duties) for the City of Upper Arlington's Parks and Recreation Department.

Examples of Duties

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101:

1. Performs a variety of clerical and administrative tasks (some of which are confidential in nature) (e.g., schedules appointments, prepares routine correspondence, acts as public liaison, types letters/documents, helps prepare and review contract specifications, photocopies, designs forms, provides customer service, preforms data entry, maintains records in accordance with retention schedule, takes notes in meetings, answers phones, receives/sends mail, etc), oversees correspondence and follow-up.
2. Utilizes various software systems, maintains and manages databases; conducts routine processes and produces related reports.
3. Demonstrates regular and predictable attendance.
4. Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:
5. Performs other duties as required.
Typical Qualifications

QUALIFICATIONS:
High school diploma or GED; Entry-level experience with performing general office duties such as typing, data entry, filing, and answering telephones; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of the position.
Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES: ( indicates developed after employment).
Knowledge of:

• Applicable laws, regulations, City policies, procedures, and requirements including Ohio Ethics law and Public Records law;
• workplace safety;
• office practices and procedures;
• data entry;
• records management;
• English grammar and spelling;
• bookkeeping;
• inventory.

Skill in:

• computer operation and software;
• use of modern office equipment;
• typing at least 50 words per minute.

Ability to:

• carry out instructions in basic written, oral, or picture form;
• interpret a variety of instructions in basic written, oral, picture, or schedule form;
• deal with problems involving several variables within a familiar context;
• define problems, collect data, establish facts, and draw conclusions;
• read, copy, and record figures accurately;
• calculate fractions, decimals, and percentages;
• complete routine forms;
• prepare routine correspondence;
• prepare accurate documentation including official meeting minutes;
• compile and prepare reports;
• respond to routine inquiries from public and/or officials;
• communicate effectively;
• demonstrated awareness of and an ability to effectively use communication that overcomes sociocultural and lingual barriers, to be aware of verbal and nonverbal forms of communication, and listen and adapt approach to fit audience;
• comprehend simple sentences with common vocabulary;
• understand a variety of written and/or verbal communications;
• arrange items in numerical or alphabetical order;
• sort items into categories according to established methods;
• maintain records according to established procedures;
• cooperate with coworkers;
• maintain confidentiality;
• answer routine telephone inquiries;
• develop and maintain effective working relationships;
• travel to and gain access to work site.

EQUIPMENT USED: The following are examples only and are not intended to be all inclusive.
Personal computer, computer software (e.g., Microsoft Office, inventory and work order systems); printer, copy machine, fax machine, other standard business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); ascends and/or descends stairs; routinely required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; regularly required to lift, carry, push, or pull objects 20 1bs. or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

CITY VALUES:
Incumbent must model the following established city values: Teamwork/Collaboration, Integrity, Service, Leadership, Communication, Growth, Professionalism & Ethics.

• Participation in the Ohio Public Employees Retirement System
• Employee Assistance Program