Salary : $41,038.40 Annually
Location : FL 32583, FL
Job Type: Full Time
Job Number: 00179
Department: Detention
Opening Date: 04/20/2025
Closing Date: 5/4/:59 PM Central
Description GENERAL DESCRIPTION: Performs clerical work related to court services and court administration.
Examples of Duties ESSENTIAL JOB FUNCTIONS: Essential functions are fundamental job duties. They do not include marginal tasks which are also performed but are incidental to the primary functions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, nor does every position allocated to the class necessarily perform every duty listed. Personal characteristics required of all employees such as honesty, industry, sobriety and the ability to get along with others, are presumed qualities and may not be listed specifically.
Individuals assigned to Monitor Room may be tasked with the following:
- Monitor and control all access into and out of designated areas
- Monitor camera surveillance to include all cameras inside and outside of the courthouse
- Monitor all duress and fire alarm systems
- Maintain and review all security records daily
- Notify appropriate individuals of suspicious individuals or activities observed through the monitoring system
- Download video recording for authorized agencies and the Judiciary upon request
- Monitor inmate and public actions to ensure courthouse integrity, security, and safety
- Monitor courthouse and transportation deputies transporting prisoners and new arrestees
- Operate a two-way radio system to maintain contact with courthouse deputies as well as transportation deputies
- Communicate with outside emergency services such as 911, EMS, Fire, local police municipality, and the Santa Rosa County Sheriff's Office
- Communicate with clerk's office, judicial assistants, and other court staff to assess the status of outstanding warrants on court dockets
- Assist public and other agencies
- Maintain coordination between outside agencies and the SRSO
- Prepares correspondence, informational material and documents
- Provide information to employees regarding maintained files
- Perform data entry in computer
- Log documents
- Maintain records, databases, spreadsheets, and files
- Retrieve and disseminate information to appropriate individuals
- Sort/file paperwork
- Answer phones and assist caller or direct to appropriate personnel
- Perform other duties as required
Individuals assigned to DNA Clerk may be tasked with the following:
- Work in conjunction with Circuit Court Clerks, State Probation, and Offender Registration
- Prepare and process DNA collections for individuals sentenced by the court
- Submit DNA collections to and coordinate with the Florida Department of Law Enforcement
- Compile monthly statistic reports for command staff and/or chain-of-command
- Assist with preparation of the Court Security annual budget
- Coordinate with Training to facilitate all in-house training for staff assigned to the courthouse
- Enter requisitions and purchase orders as directed to procure supplies
- Coordinate with Purchasing to maintain levels of supplies and equipment for Court Security staff
- Document and disseminate civil paperwork
- Maintain documents for retention and destruction orders according to appropriate GS Guidelines
- Maintain Court Security office calendar for staff leave and training assignments
- Prepare and maintain manuals on specific subject matter for training purposes and for the Court Security Internship Program
- Assist public and other agencies
- Maintain coordination between outside agencies and the SRSO
- Prepares correspondence, informational material and documents
- Provide information to employees regarding maintained files
- Perform data entry in computer
- Log documents
- Maintain records, databases, and files
- Retrieve and disseminate information to appropriate individuals
- Sort/file paperwork
- Answer phones and assist caller or direct to appropriate personnel
- Perform other duties as required
Individuals assigned to either DNA Clerk duties or Monitor Room duties may be required to perform duties assigned to either location as directed by the Court Security Supervisor and/or their designee.
ESSENTIAL PHYSICAL SKILLS: Communicate using speaking, hearing and vision skills; use of data entry equipment; sit for extended periods.
ENVIRONMENTAL CONDITIONS: Office in secure area of facility.
KNOWLEDGE OF: Business English, spelling, computer and office machines.
ABILITY TO: Operate a computer; establish and maintain effective working relationships with inmates, officials, attorneys, co-workers, bondsmen and the general public.
SKILLS: Type, operate data entry equipment.
Typical Qualifications MINIMUM QUALIFICATIONS: Graduation from high school or GED. Four years' experience with typing and data entry.
Supplemental Information LICENSE: Applicant must have a valid Florida Driver's License at the date of hire and maintain said license while employed in this position.
CERTIFICATION: Position may require obtaining certification in NCIC/FCIC within six (6) months of employment/appointment and to maintain said certification throughout employment/appointment.
ADDITIONAL: Must pass a thorough background check including CVSA, physical exam, and drug screen if a new hire. May require shift work.
The following are just some of the wonderful benefits offered by the Santa Rosa County Sheriff's Office. Additional benefit information can be found at:
- Health Coverage with Blue Cross Blue Shield (3 plans) - cost listed is per month:
HMO Plan 1 (115) PPO Plan 1 (317) HMO Plan 2 (41) Employee Only Free $14.50 FREE
Family $350.00 $382.55 $275.00
- Optional Flexible Spending Plan (pre-tax)
- Health - Maximum $3,050 annually, paid bi-weekly
- Dependent Care - Maximum $5,000 annually, paid bi-weekly
- Dental Coverage - Blue Cross (Florida Combined Life)
Employee Only $43.30
Family $124.51
- Vision Coverage - Humana Vision
Employee Only $6.76
Employee & Spouse $13.52
Employee & Child(ren) $15.98
Family $22.57
- Employee Assistance Program - no cost to employee or family members
- $25,000 Lincoln Financial Life Insurance Policy provided free to employees
- Florida Retirement System Pension Plan - 3% cost to employee; 8 years vested
- Florida Retirement System Investment Plan - 3% cost to employee; 1 year vested
- Deferred Compensation Plan through Nationwide - 15% employer match of contributions at the end of the calendar year
- Emergency Leave Pool
- FREE. Hepatitis B Inoculation
- $25 Annual Wellness Bonus for obtaining annual physical with physician
- FREE. Healthiest You - Teledoc Appointments
- Additional Life Insurance available through: Liberty National, USAble, Colonial Life (paid by employee)
- Additional Services from Legal Shield (paid by employee)
- Additional policies from AFLAC (paid by employee) - accident, cancer, hospitalization, etc.
- Tuition reimbursement
- Free gym facilities on-site
- No state of Florida income tax
- 11 paid holidays per year, 2.5x salary paid for all hours worked on a holiday, 8 hours paid for holidays not worked
- 4 hours Annual Leave earned per pay period (increases after 4 years of employment)
- 4 hours Sick Leave earned per pay period
- Compensatory Leave Bank (Sworn Law Enforcement and Sworn Detention)
- Paid training opportunities
- Paid overtime
Additional Benefits Available for Sworn Law Enforcement, Sworn Detention Deputy, and Communications Dispatcher positions: - FREE. Life insurance through Hartford with varying payout maximums (minimum $75,000)
- Double time and a half for all hours worked on a holiday
Additional Benefits for Sworn Law Enforcement Officers: - All uniforms and equipment provided
- Take home vehicle (After completion of FTO: depending on assignment and residence location)
01
Do you possess four years of experience with typing and data entry?
Required Question