Salary: $19.39 - $26.28 Hourly
Location : Elkhorn, WI
Job Type: Full-time
Job Number: 4
Department: Land Use & Resource Management
Opening Date: 05/08/2025
Closing Date: 5/22/:00 PM Central
An Equal Opportunity Employer
Position Summary
This position is responsible for providing clerical assistance and accounting functions for the sanitation and short-term rental programs within the Land Use and Resource Management Department. The position is accountable for sanitation and short-term rental permits, pumping cards, state reports, and the Wisconsin Fund. This position discerns the diverse needs of the public and various other departmental requirements and ordinances.
SCHEDULE
Days: Monday - Friday
Work Hours: 8:00 a.m. - 4:30 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00
Applications are being accepted from current County employees as well as members of the public.
Essential Duties and Responsibilities
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Receive, review, and process permit applications and documents. Coordinate permit processing associated with sanitation and short term rental permits and disseminate to appropriate department staff.
Assess and receipt proper permit fees using department software. Complete daily receipting and balance deposits (accounts receivables). Perform corrections as needed.
Enter permit data and information into department tracking software. Scan records and documents. Maintain files and records of all applications and permit documents by tax key for purposes of real estate documents/certified survey maps.
Provide applicants with updates on the status of applications.
Produce reports, letters, and documents associated with permits.
Perform a variety of customer service duties including answering and directing telephone calls, responding to questions from the public, and scheduling appointments for department technical staff.
Provide department assistance to septic system installers, plumbers, soil testers, septic system pumpers, realtors, appraisers, contractors, builders, attorneys, and the general public.
Maintain and document sanitation statistics, including data within the department's software tracking system for annual reporting and budgeting purposes.
Coordinate the pumping card process and holding tank process (Wisconsin State mandated programs) and answer all questions from the public. Must be knowledgeable of the Wisconsin State Statutes and Sanitation Codes.
Develop reports for the State of Wisconsin Department of Commerce Safety and Buildings Division.
Maintain records for the State of Wisconsin-Wisconsin Fund and receipt funds appropriately.
Compile information for open records requests and make copies as necessary.
Perform clerical support tasks as assigned. Serve as a backup for other clerical staff within the department.
Perform record searches.
Maintain office supplies and office machines.
Produce reports, copies and maps for other departments, organizations and the public.
Provide customers with technical information and assistance navigating the County Geographic Information System (GIS).
Process accounts payable, purchase orders, requisitions and general journal when needed and as directed by management.
Maintain financial spreadsheets.
Demonstrate a commitment to county safety and risk management efforts.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or equivalent plus one additional year of formal preparation and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Must be knowledgeable in the use of Microsoft Office including Excel and Word.
Interactions & Communication
Responds to requests and initiates contacts to exchange basic or general information with others.
Decision Making
This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and/or the work unit within a department and information is provided to others for their decision-making.
Thinking & Problem Solving
In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routing and primarily related to procedure and process issues.
Tools and Equipment Used
Typewriter Personal Computer/Computer
Telephone Receipting Machine
Calculator Copy Machine
FAX Machine Scanning Equipment
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.
Selection Process
TO INCLUDE:
Formal Walworth County Electronic Application
Education & Experience Review
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen
Other job-related tests may be required.
WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY
H - Non-Represented Hourly Employees
BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012
DATE: January 1, 2019
EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.
BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.
SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:
10 days per year after 1 year of Walworth County Service
15 days per year after 5 years of Walworth County Service
20 days per year after 15 years of Walworth County Service
PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.
EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.
HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.
INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.
Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage . click apply for full job details
Date Posted: 10 May 2025
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