Administrative Asst I

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Asst I

Job Title: Administrative Asst I

Agency: Health & Human Services Comm

Department: Residential Care Supervisor M

Posting Number: 5341
Closing Date: 07/31/2025
Posting Audience: Internal and External
Occupational Category: Healthcare Support
Salary Group: TEXAS-A-09
Salary Range: $2,481.75 - $3,404.91
Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: Big Spring State Hospital

Job Location City: BIG SPRING

Job Location Address: 1901 N HIGHWAY 87

Other Locations: Big Spring

MOS Codes:

0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Administrative Assistant I provides a variety of clerical support services to the Chief Nurse Executive and Nursing Services Program Supervisor. Performs moderately complex clerical work that may include copying, tabulating data, checking documents for accuracy, recording minutes, and maintaining files. Maintain and manage databases, and logs. Other duties may be required which are reasonably related to the essential or marginal function of the position. Works under general supervision with moderate latitude for the use of initiative and independent judgement.

Performs other duties as assigned.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Assists Nursing Program Supervisor with scheduling and coordinating travel for all Nursing Service departments for patient transfer to other facilities or medical care at other facilities or discharge to another facility by facilitating travel forms for staff to business office.

Completes clerical duties as assigned including reassignment to other units for coverage to ensure patient and staff supplies are kept stocked.

Demonstrates effective communication when speaking to all co-workers or Department Heads.

Supports data coordinator for Nurse Supervisor's office, admissions, and nursing administration. Assists with implementation of programs on units to achieve improved process flow.

Supports program supervisor in monitoring units to ensure Joint Commission Standard as outlined in the Joint Commission Manual; reports any issues and concerns upon discovery.

Attends mandatory training in order to ensure staff competence and development.

Knowledge, Skills and Abilities (KSAs):

Knowledge of and experience in using office systems such as Microsoft Office, Excel, Word, Power Point, and Outlook, spelling, punctuation, grammar, and arithmetic

Skills in coordinating trainings, meetings, travel arrangements and conference calls

Skills in receiving and responding to complex phone calls and email inquiries in a positive and professional manner.

Skills and ability to teach small and large groups policy and procedures.

Ability to prepare and maintain records, files, and reports.

Ability to meet deadlines and handle multiple, complex tasks with minimal supervision.

Ability to communicate effectively with department personnel, affiliates, HHSC personnel, and the public both verbally and in writing.

Ability to establish and maintain professional working relationships with others.

Ability to work discretely and maintain confidentiality when dealing with sensitive issues.

Registrations, Licensure Requirements or Certifications:

If required to drive a state vehicle, must possess a valid Texas driver license or obtain it no later than 90 days after hire date to drive a state vehicle. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.

Initial Screening Criteria:

At least one (1) year experience in a professional support role, two (2) years preferred.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.