Senior Administrative Specialist Position Summary The
Senior Administrative Specialist provides advanced administrative support to the team by leveraging
6-10 years of experience to ensure seamless daily operations and optimized workflows. This role requires a high degree of independence, attention to detail, and professionalism.
Key Responsibilities - Calendar & Schedule Management:
Independently manage calendars, appointments, and schedules for team members, prioritizing critical tasks and optimizing time management. - Meeting & Event Coordination:
Organize and coordinate meetings, conferences, and events-including logistics, agendas, minutes, and follow-up actions-with a high degree of accuracy and efficiency. - Document Preparation & Editing:
Draft, edit, and format documents, reports, presentations, and correspondence with a high level of proficiency in Microsoft Office Suite and related software. - Research & Reporting:
Conduct research, gather and analyze data, and compile reports to support decision-making and strategic planning initiatives. - Confidentiality & Discretion:
Handle sensitive and confidential information with the highest level of professionalism and discretion. - Budget & Expense Management:
Assist in managing budgets, tracking expenses, and preparing financial reports, ensuring accuracy and compliance with internal policies. - Stakeholder Communication:
Act as a liaison and point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
Required Skills & Qualifications - Experience: 6-10 years in a senior or executive administrative support role
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant administrative tools
- Organizational Excellence: Ability to multitask, prioritize effectively, and maintain a high level of accuracy and attention to detail
- Communication Skills: Strong verbal and written communication skills
- Professionalism: High level of integrity, discretion, and accountability in handling confidential information
- Problem Solving: Proactive approach to identifying issues and implementing efficient solutions