Administrative Associate To The Director Of Systemic Equity And Inclusion

Position Type:
Support Staff - Admin. Associate (clerical)/Admin Associate III

Date Posted:
5/8/2025

Location:
District Support Center STARTING WAGE: $23.59+ per hour (based on experience)

Minimum of 3-5 years of experience as an administrative assistant or in an executive support function. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public. Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.

This position is full time, 8 hours per day, Monday through Friday, year round. Position includes paid vacation, paid time off and is benefit eligible.

SUMMARY:
This position, under general supervision, provides administrative support to the Director of Systemic Equity and Inclusion in accordance with District policies, procedures, and guidelines. Responsibilities include prioritizing and executing complex, competing tasks; ensuring smooth workflow; and assisting with coordinating the operations of the department. This position reports to the Director of Systemic Equity and Inclusion.

ESSENTIAL RESPONSIBILITIES included the following: Other duties may be assigned.

1. Work closely with the Director and department staff to prioritize department functions and plan schedules to meet deadlines, recommending action to improve standard operating procedure; assists when and however necessary to accomplish department workloads; assists department team members with the completion of major projects as they arise.
2. Schedule and coordinate meetings, appointments, and special events for the Director. This includes compiling meeting materials, scheduling rooms, recording and preparing minutes, and following up on future agenda and action items.
3. Answer, screen, and prioritize internal and external visitor requests and/or phone calls referring inquiries to appropriate department staff as necessary or directly to the Director depending upon the seriousness and/or urgency of the request; respond to general inquiries, complaints, and requests for information; and assist in resolving issues and following up on them.
4. Coordinate the flow of communications from the Director; proofread and edit communications to assure it meets the highest standards of language use, clarity, and effectiveness; process timely replies on own initiative (routine) or from the Director's dictation or notes; assure confidential handling of all information.
5. Coordinate and process travel arrangements including the preparation and processing of expense reimbursement reports; prepare itinerary and trip files.
6. Monitor, reconcile, and maintain the budget. Process requisitions, pay invoices, process professional development requests, order and maintain supplies and materials, and approve appropriate expenditures.

SUPERVISORY RESPONSIBILITIES:
Oversees departmental workflow.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to eligible individuals with disabilities to perform the essential functions.

1. Advanced knowledge of office practices, procedures, and equipment.
2. Excellent spelling, punctuation, and English grammar skills.
3. Ability to compose correspondence for varying audiences and purposes.
4. Ability to communicate effectively and sensitively both orally and in writing.
5. Excellent human relations skills to interact with all employees, students, parents/caregivers, business and industry executives, representatives from community agencies, and the general public.
6. Skill and knowledge of word processing, spreadsheet, and presentation applications.
7. Aptitude for organization and detail.
8. Ability to work independently, prioritize work to meet schedules and timelines, and maintain composure under pressure.
9. Ability to exercise judgment in handling information of a highly sensitive and confidential nature with tact, diplomacy, and strict confidentiality.
10. Ability to analyze issues and problem-solve.

EDUCATION and/or EXPERIENCE:
High School Diploma or equivalent and three to five years of experience as an administrative assistant or in an executive support function.

COMMUNICATION AND LANGUAGE SKILLS:
Ability to read and interpret documents such as district reporting forms, procedure manuals, and governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from diverse groups of administrators, school board members, staff, and the general public.

MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, divide, and calculate decimals and percents.

ANALYTICAL AND REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, verbal, digital, or diagram form. Ability to define problems, collect data, establish facts, and draw valid conclusions and deal with problems involving several abstract and concrete variables.

PHYSICAL REQUIREMENTS:
Shall complete a physical examination as required by Wisconsin Statute 118.25.

Attachment(s):

• 2024-25 YEAR ROUND CALENDAR.pdf
• 2025-26 YEAR ROUND CALENDAR.pdf