Job Description: Administrative Associate, Washington Tennis & Education Foundation
Immediate Supervisor: Sr. Operations Manager
Purpose: The Administrative Associate provides assistance to the Sr. Operations Manager and Senior Management team and is responsible for administering the day-to-day operations of the office, managing files, office support for all departments, monitoring reports for omissions or errors, and implementing new office policies and procedures.
Valuable Final Product:
- Successful coordination of daily internal and external operations and becoming the Subject Matter Expert for Court Reserve and the company's Google drive.
Duties and Responsibilities
- Coordinate internal and external meeting logistics and communications to include employee engagement activities; Maintain and coordinate company calendar
- Work with accounting department to process invoices, make payment/purchases and track receipts for reporting employee credit card usage and/or receipts
- Monitor and manage main email and distribute company communications to staff, respond and/or direct e-mail communications received through the main page on the WTEF website.
- Assist Sr. Operations Manager with coordinating a smooth process from beginning to end to include the reservations process, set-up, and support during an event, post event, and resolving issues
- Work closely with the Sr. Operations Manager to develop best practices, team development, onboarding and cost saving measures throughout the facility to include procurement of supplies and maintenance
- Coordinate with the Sr. Operations Manager the issuance and recovery of fobs, keys and ADP cards to employees and/or guest
- Assist Sr. Operations Manager with the maintaining and updating files on the Google drive and following up with departments for Move/Add/Changes to the website monthly
- Maintaining and updating the staff and CFE photo walls on a quarterly basis; taking minutes for staff and CEO meetings
- Compose and prepare a variety of correspondence, reports, records, and use databases or spreadsheet applications to enter, revise, sort and retrieve data for reports and Board meetings
- Assist Operations Manager with maintaining maintenance logs and schedules for vehicles and transportation needs; reporting issues and/or deadlines
- Support front desk and backup when necessary to include weekends and/or holidays
- Maintain confidentiality of all employee and client matters
- Help support the productivity and growth of the organization and track and monitor all administrative components; Learn and become the SME for Court Reserve
- Projects as assigned by Sr. Operations Manager, CEO, and Senior Management Team
- All other duties as assigned
Measured
- Accurate and timely completion of duties
The ideal candidate possesses the following skills:
- Associate's degree in office administration preferred
- 2 years of strong administration experience
- Intermediate level of experience with productivity tools, such as Microsoft Office Suite
- Familiarity with office equipment, such as fax machines, copy machines, and phone systems
- Comfort using business email systems, Google suite and Power Point presentations
- Highly organized and able to create an organized and easy-to-follow system for others
- Ability to handle multiple tasks and duties simultaneously
- Independently motivated, with the ability to take on tasks and duties without immediate direction
- Strong communication skills
- Understanding or knowledge of tennis
Work Schedule
Monday through Friday and/or some weekends as the facility requires. Exact times to be determined by manager. (FULL TIME)
Compensation
- $22 to $28 per hour depending upon experience
- Benefits package included (Medical, Dental and 401K)
Interested candidates should submit their resume to (see below) with the subject: Administrative Associate Job Opening.
Job Type: Full-time
Pay: $23.51 - $28.32 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person