Administrative Associate

Arts & Science Division Position 25-028 (Repost) WVU Parkersburg is a Community and Technical College located in Parkersburg, WV, with a branch in Ripley, WV, and soon to be Vienna, WV (We are not a branch of West Virginia University). We are dedicated to teaching and are accredited by the Higher Learning Commission to offer certificates, associate and bachelors degrees. This position may require work at our Main Campus in Parkersburg, WV, or at one of our branch locations in Vi-enna, WV, or Ripley, WV. Benefits Retirement plan with 6% mandatory every pay (biweekly) that is matched 100% Free $10,000 life insurance policy Your choice of 7 different Health Insurance plans through Annual and Sick leave for full time non-exempt staff, exempt staff, and 12-month faculty Minimum 12 paid holidays per year WVU Parkersburg tuition wavier (if eligible) for an employee, employees spouse or dependent of a full-time benefits eligible employee who is 24 years of age or younger To Apply Submit an Employment Application packet available at If the position requires a degree, attach a scanned copy of your unofficial college transcripts with the Em-ployment Application packet. WVUP is an Equal Opportunity/Affirmative Action Employer. Minorities/Veterans/Disabled Encouraged to Apply. Posted 02/27/2025 with an application deadline of 03/13/2025. Employment Status Non-Exempt/Classified/Hourly Staff, full time regular, benefits eligible position. Shift Variable. Full time is considered 37.50 hours a week. Pay Grade 04 (Salary is commensurate with education and experience) Function/Summary The Administrative Associate supports the general administrative functions of a wide variety of academic or ad-ministrative units. Minimum Qualifications Education: Associates Degree or Degree-Seeking in Office Administration or related field OR equivalent experience. Experience: Preferred: Directly related work experience. Knowledge, Skills & Abilities Computer skills (variety of software programs). Organizational skills. Communication skills (verbal, written, interpersonal). Manage multiple priorities. Duties/Responsibilities Frequency: Duties: 90% Under the supervision of the Division Dean, provides administrative office support that includes: Maintaining office inventory. Coordinating semester class schedules. Working with other divisions to enter information into college database. Maintaining schedule for division chairperson, coordinators and division faculty. Filing and maintaining student records and college and division database. Assistance in planning and preparing for division meetings. Answering phone. Greeting students and division visitors. Maintaining division publications and handbooks. Maintaining faculty files and preparing faculty contracts. Communicating with and supporting adjunct faculty. Participation in and responsibility for recording, distributing, and posting minutes of o division meetings o admission processes o advisory committee meetings o student meetings. Distributing student evaluations of faculty. 10% Other Divisional Responsibilities Represents an office as administrative liaison and responds to non-routine inquiries. Utilizes department and/or institutional policies, practices, and procedures to answer ques-tions and resolve problems and issues. Coordinates complex appointments, meetings, and travel itineraries. Triages scheduling is-sues. Coordinates mass mailing and/or email distribution. Creates and oversees departmental files, databases, and reports. Maintains office and/or laboratory supplies and inventory; maintains website. Other duties as assigned.