Job Title
Administrative Associate
Functional Title
Administrative Associate
Contract position State Location
FL - FL US (Primary)
Patrick Space Force Base - FL - Patrick SFB, FL US
Education
Bachelor's Level Degree
Job Type
Full-time
Job Description
The Quantech Culture:
Quantech Services Inc's employees are the reason we deliver the invaluable and impactful support our customers deserve. As a leading privately-owned employer, Quantech's highly-skilled employees create and maintain a friendly, focused work environment and are the reason we have a proven track record of success. We understand our mission of providing top quality consulting services to our clients and expanding our base of business only happens in an employee-focused culture. That culture is why we proudly offer our employees industry-leading, comprehensive compensation and benefits packages.
Apply now to become a contributing member of the Quantech Culture.
- Prepare reports, papers, and briefings using applicable/required guidance, policies, and templates
- Prepare correspondence using applicable Air Force manuals
- Manage and maintain the Branch Chief's appointment calendars to include: daily calendar reviews, tag-ups, logistics, and event deconfliction as requested or directed
- Manage conference room calendar, schedule requests
- Schedule or assist in scheduling meetings and conferences, including those involving staff from outside the immediate office
- Answer telephones, forward messages, and respond to routine queries
- Perform Defense Travel System functions as the Travel Clerk on behalf of the Branch Chief using required manuals and guidance
- Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, suspenses, and responses
- Provide inputs and recommendations regarding administrative and office management processes and procedures
- Prepare agendas, reports, and briefings (slides) for staff meetings
- Fulfill office management role for Branch Chief, including administrative tasks, personnel requests, Records Management, and logistics for promotion ceremonies, farewell lunches, and Commander's Calls
- Other administrative functions as assigned
- Record results of all activities for monthly status reports to the Contract Program Manager
Job Requirements
At least 8 years of performingmilitary and/or civilian executive-level support services, protocol, information management, and administrative support activities; including specifically the areas of: Executive Staff Support Functions, Military Protocol Information Management/Operations Support, and demonstrated ability to interface with Senior Leadershipwithin the government (military and/or civil servant), federally funded research and development center, or profit/not-profit government support/development contractor arena, of which four years shall include duties/assignments specifically in support of Department of Defense programs. Experience required using standardized and specialized software applications, such as, but not limited to, the following:
-At a minimum,five (5) years of Microsoft Office Suite experience
-At a minimum, two (2) years of Defense Travel System experience
Preferred, two (2) years of Microsoft Teams
-Preferred, two (2) years Task Management Tool (TMT) experience
Required Education:Bachelor's degree in any field of Study
Clearance: Secret
Please see standard Work, Physical and Mental Requirements for all Quantech roles.
Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.
Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.
Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.
We hire miliary.
Security clearance required
SECRET
Travel
N/A