Administrative Associate I POOL

Salary: $18.82 - $24.50 Hourly
Location : Salisbury, MD
Job Type: Full-Time Standard
Job Number: POOL-Administrative Associate
Department: Various (POOLS)
Opening Date: 01/03/2024

Primary Function

Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc.

We are currently filling the following vacancies:

• Part-Time Administrative Associate I, Advising
• Full-Time Administrative Associate I, Health Professions

Essential Duties

Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions.

• Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to,
  • Preparing and updating class schedules
  • Assisting with and monitoring textbook orders
  • Typing, photocopying, filing, scanning correspondence
  • Taking meeting minutes
  • Ordering course materials
  • Scheduling appointments and updating Outlook calendars
  • Routing mail and maintaining distribution lists for mail and/or email
  • Completing purchase requisitions
  • Monitoring and ordering office supplies
  • Creating event and other marketing materials, flyers, and email blasts
  • Maintaining and updating display cases
  • Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup
• Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds
• Performs data entry into various databases and tracking sheets
• Provides back-up office support and front desk coverage as needed
• Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports
• Some positions may act as a liaison between the faculty and students
• Some positions may assist with completing, reconciling, and submitting annual budgets
• Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment
• Some positions may assist with tracking departmental time sheets and leave requests
• Performs other duties as assigned

Minimum Requirements

• High school diploma or the equivalent
• Two years of office experience
• Excellent computer, organizational, and human relations skills
• Microsoft Office experience
• Preference will be given to candidates who:
  • Are bilingual English/Creole
  • Possess an associate degree in office technology, secretarial science or a relevant field

Supplemental Information

Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates).

This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years.

• Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)
• Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)
• All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events

The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.

Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time.

This document is available in alternative formats to individuals with disabilities by contacting disability services at , or TTY . Wor-Wic Community College is an equal opportunity educator and employer. Visit to learn more.
Benefits for Standard Employees

This summary is solely intended to provide an overview of benefits offered by the college. In the case of a discrepancy, the information in the plan documents and the policy manual supersedes any description listed here.
Medical Insurance

Full-time employees can elect to purchase subsidized medical coverage for themselves and their dependents effective the first of the month following the employee's date of hire.

Part-time administrators and support staff members can obtain medical coverage for themselves and their dependents at their own expense.
Dental Insurance

Full-time employees can elect to purchase subsidized dental insurance for themselves and their dependents effective the first of the month following the employee's date of hire.

Part-time administrators and support staff members can obtain dental coverage for themselves and their dependents at their own expense.
Vision Insurance

Full-time employees and part-time administrators and support staff members can elect to purchase voluntary vision insurance at their own expense for themselves and their dependents effective the first day of the month following the employee's date of hire.
Life Insurance

Full-time employees receive life insurance equal to one-and-a-half times the employee's annual salary, with a maximum benefit of $250,000, at no cost to the employee. Full-time employees can purchase additional life insurance at their own expense for themselves and their dependents at any time during their employment, pending approval from the provider.
Supplemental Insurance

All employees can purchase one or more of the supplemental insurance products offered by the college at their own expense for themselves and their dependents. Supplemental insurance provides an additional level of financial protection in the event of a serious accident or illness.
Retiree Medical and Dental Insurance

Full-time employees with 15 years of continuous full-time service at the college who meet the eligibility requirements for an early or normal service retirement of the State Retirement and Pension System (SRPS) of Maryland and have medical and/or dental coverage in effect immediately prior to the time of retirement, are eligible to remain enrolled in medical and dental insurance at their own expense. The college subsidizes the employee portion of medical insurance based on years of experience and age requirements.
Flexible Spending Accounts

Full-time employees and part-time administrators and support staff members can obtain a medical reimbursement account and/or a dependent care assistance account effective the first of the month following the employee's date of hire. Employees do not need to enroll in the college's medical or dental plan to be eligible for flexible spending accounts.
Worker's Compensation

All employees are covered by worker's compensation insurance when they are involved in a work-related accident. Worker's compensation insurance covers medical care, rehabilitation and lost wages for employees or death benefits for the employee's dependents, according to the specific terms of the insurance policy.
Short-term Disability Insurance

Full-time employees who have been employed by the college for at least one year are eligible for short-term disability coverage for non-occupational injuries or illnesses, with coverage beginning after a 15-work day elimination period and ending 90 calendar days from the date of the injury or illness . click apply for full job details